Senior Academic Support Coordinator Job Listing at UT Dallas in Richardson, TX (Job ID 27518)

Description

This position provides oversight and administrative support to the Mechanical Engineering graduate program. The position works with program leadership on the full cycle of a graduate student from recruitment through to alumni and interacts with interested stakeholders and administration through various methods and means.

Minimum Education and Experience

Bachelor's degree in a related field and six or more years of experience in higher education, preferably supporting graduate programs or an equivalent combination of education and experience.

Essential Duties and Responsibilities

• Oversees admission applications for a graduate program.
• Supervises ASC as a direct report, and student workers in the area.
• Oversees preparation and delivery of acceptance/denial letters and program literature.
• Responsible for ensuring the accuracy and adequacy of student academic records.
• Answers complex correspondence concerning inquiries on graduate programs.
• Explains policies and procedures and informs students of upcoming deadlines.
• Organizes files and ensures compliance of program policies and requirements.
• Prepares and distributes information about graduate fellowships and scholarships and informs students of fellowship competitions; tracks funding for new graduate students.
• Provides statistical reports for a graduate program.
• Maintains electronic records, files, statistics, and databases on applicants, graduate students, and alumni.
• Maintains accurate records of all expenses for the graduate program.
• Helps envision, organize, and participate in student success initiatives.
• Facilitate activities to support matriculation of admitted applicants.
• Develops and implements recruitment strategies.
• Organizes, directs, and registers graduate students; resolves issues related to registration.
• Interacts frequently with university students, faculty, staff, and outside agencies.
• Represents the graduate program to the Office of Graduate Education.
• Manages graduation processes including evaluating student degree plans for eligibility, and processing graduation applications.
• Collaborate across multiple teams to provide problem-solving support and remain current on university policy and procedure within the areas of student advising, recruiting, and admissions.
• Participates in appropriate professional conferences and individual professional development.
• Assists in the preparation of materials for SACS accreditation and Graduate Program periodic reviews.
• Responsible for ensuring compliance with institutional rules, regulations, and procedures.
• Serves as primary liaison between the department and prospective graduate students.
• Performs related duties as assigned.

Additional Information

Remote Work Notice: Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled.

The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the Erik Jonsson School of Engineering and Computer Science team as a Senior Academic Program Coordinator.

About UT Dallas: The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, ideas, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:  

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D 
• Paid time off
• Paid Holidays 
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

  All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.   Visit https://hr.utdallas.edu/employees/benefits/ for more information.  
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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