Program Coordinator Job Listing at UT Dallas in Richardson, TX (Job ID 27755)

Description

The Program Development and Outreach Coordinator position in the Office of Research and Innovation will directly support the rapid and steady growth of our research enterprise and maintain outreach programs that work to increase our federal research expenditures. This position is responsible for supporting the design, planning, and implementation of various departmental events and programs. Examples include development meetings with corporate and government sponsors, departmental seminars and workshops, school or center receptions, and various other high-profile events and programs. This position impacts the university's image.

Minimum Education and Experience

Bachelor's degree in Business or a related field, with 3-5 years of experience directly related to the duties and responsibilities specified; or an equivalent combination of education and experience.

Preferred Education and Experience

Preferred Experience:

• Self-starter able to work independently as well as in a team environment.
• Demonstrated ability to multi-task and thrive in a fast-paced work environment.
• Demonstrated ability to prioritize workload and manage multiple objectives simultaneously.
• Proficient in MS Office applications.
• Strong communication skills with the ability to think critically and take initiative.
• Outstanding organizational skills with attention to detail.
• Strong aptitude in navigating digital tools and platforms.
• Ability to express ideas effectively and professionally via written platforms.
• Approach challenges with solution-based thinking and creative problem-solving to enhance event programming.

Essential Duties and Responsibilities

• Responsible for planning, preparation, coordination, and follow-up for events and programs, including meetings, special events, receptions, lecturer series, and other high-profile events programs.
• Perform administrative duties related to the position, including compilation of attendance lists, establishing and monitoring event or project budgets, and evaluating events and programs upon completion.
• Complete room reservation requests, media services requests, facilities management requests, catering orders, risk assessment forms, parking requests, signage, etc.
• Create program flow documents, including agendas, program briefings, and run-of-show forms.
• Oversee post-program documentation process; including reporting, surveys, analytics, attendance, and post-event engagement opportunities.
• Monitor the scheduling and usage of event locations and coordinate with the user, catering, University Police, Facilities Management (including grounds and custodial staff), and the Media Services department to facilitate the judicious use of university services and resources.
• Coordinate, develop, and implement program timelines to ensure all projects are executed efficiently and effectively with a focus on details; consistently handling multiple events and programs.
• Responsible for purchasing event supplies, tracking inventory, participating in hands-on setup and preparation, addressing issues that arise, and overseeing clean-up and close-out of the event.
• Ensure A/V equipment, tables, chairs, and other event-related equipment are scheduled and configured appropriately for the space and function.
• Play a crucial part in maintaining and organizing departmental project management software with precision.
• Research and recommend appropriate event venues when required, and oversee rentals, decor, parking, public safety, and other requirements.
• This employment opportunity requires frequent lifting, standing, walking, and sitting for extended periods of time.
• Other duties as assigned.

Additional Information

This is an on-campus position, no remote availability for this position.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:  

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D 
• Paid time off
• Paid Holidays 
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

  All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.   Visit https://hr.utdallas.edu/employees/benefits/ for more information.  
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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