Immigration Specialist II or I (HR Specialist) Job Listing at UT Dallas in Richardson, TX (Job ID 27486)

Description

Exciting opportunity for an experienced Employment Immigration Specialist.

Join the UT Dallas HR Team! Apply Now!

The UT Dallas Office of Human Resources is currently looking to hire an experienced Employment Immigration Specialist to work with our employment & compensation team. If you enjoy working with talented professionals who support each other, work hard, and know have to have fun, look no further.

We are seeking curious minded candidates who are looking for a challenging yet rewarding career with an organization and leadership team that cares about its employees. Successful candidates must meet minimum qualifications to be considered. Don't wait - Apply now!

Employment Immigration Specialist II:
Reporting to the Director of Employment & Compensation in the Office of Human Resources, this position will assist in overseeing the university's employment immigration program. The Immigration Specialist is responsible for filing employment immigration petitions and works with outside council on permanent residency requests. This role will also assist with onboarding and transitional services for international TA/RA/GA (F-1's) employees and the J-1 check-in process. This is a lead position and may supervise the work of other staff.

Employment Immigration Specialist II position Information:

• FLSA Status: Exempt
• Salary Grade: 13
• Salary Range: up to $70,000 depending on experience

Employment Immigration Specialist I:
Reporting to the Director of Employment & Compensation in the Office of Human Resources, this position will assist in overseeing the university's employment immigration program. The Immigration Specialist is responsible for filing employment immigration petitions and works with outside council on permanent residency requests. This role will also assist with onboarding and transitional services for international TA/RA/GA (F-1's) employees and J-1 check-in process.
Employment Immigration Specialist I position Information:

• FLSA Status: Non-exempt
• Salary Grade: 12
• Salary Range: up to $60,000 depending on experience

Successful candidates will have excellent written and interpersonal communication skills with the ability to work in a team and independently. Forward-thinking and creative, this candidate will work to develop and enhance the current processes with the goal of creating a welcoming and stress-free for foreign nationals. Must be detail-oriented and have the ability to work in fast-paced environment.

To be considered for this role, applicants must have at least 4 to 5 years of related experience as outlined in the minimum qualifications section, including at least 2 to 3 years immigration experience.

Minimum Education and Experience

HR Specialist II:
Bachelor's Degree and five (5) years general human resources experience or administrative experience. Equivalent combination of education and experience may be considered.

HR Specialist I:
Bachelor's degree and four (4) years  general human resources experience or administrative experience. Equivalent combination of education and experience may be considered.



Preferred Education and Experience

Preferred Education and Experience

• Five (5) years employment Immigration experience in higher education or as a paralegal.
• Experience with immigration software.
• Experience using a ticketing system.
• Experience with software applications such as Microsoft Word, Excel, and Power Point are required.
• One (1) or more years working in Human Resources field.
• PHR, SPHR, SHRM certification

Essential Duties and Responsibilities

Employment Immigration Specialist II (HR Specialist II)

• Administers all aspects of immigration-related employment-based applications (H-1B, J-1, and permanent residency), ensuring accuracy and timeliness.
• Assists with the development, integration, and implementation of policies regarding hiring practices for foreign nationals.
• Will recommend, develop, and present employment immigration content for training purposes, workshops and materials aimed at communicating the university immigration processes.
• Present regular immigration updates within various online and on-site forums.
• Maintain appropriate documentation relating to visas, petitions and any other information relating to employment-based immigration.
• Collaborates with the International Student Center to implement transition programs (student to staff).
• Assists with RA/TA/GA onboarding program.
• Develop and monitor caseload system and maintain contact list and communication with foreign nationals.
• Ensure compliance with all applicable employment immigration rules and regulations, remaining abreast of changing employment immigration regulations and best practices.
• Evaluate needs, changes in technology and regulations, and engage in business process adjustments to maintain service levels.
• Assist in updating the employment immigration website as needed.
• Be available to campus stakeholders as an employment immigration resource.
• May lead the work of other immigration specialists on the team.

Employment Immigration Specialist I (HR Specialist I)

• Assists with administering all aspects of immigration-related employment-based applications, ensuring accuracy and timeliness.
• Assists with the development, integration, and implementation of policy regarding hiring practices for foreign nationals.
• Assists with the development and delivers training, workshops and materials aimed at communicating the university immigration process.
• May present regular immigration updates within various online and on-site forums.
• Maintain appropriate documentation relating to visas, petitions and any other information relating to employment-based immigration.
• Collaborates with the International Student Center to implement transition programs (student to staff).
• Assists with RA/TA/GA onboarding program.
• Develop and monitor caseload system and maintain contact list and communication with foreign nationals.
• Ensure compliance with all applicable rules and regulations, remaining abreast of changing regulations and best practices.
• Evaluate needs, changes in technology and regulations, and engage in business process adjustments to maintain service levels.
• Assist in updating the employment immigration website as needed.
• Be available to campus stakeholders as an employment immigration resource.
• Maintain appropriate documentation relating to employment and immigration petitions for employees.

Knowledge, Skills and Abilities:

• Excellent interpersonal and communication skills.
• Ability to provide exceptional customer service to all faculty, staff, and outside stakeholders.
• Ability to communicate effectively with all levels of faculty and staff.
• Knowledge of immigration and DOL regulations, hiring processes, recruitment and documents relating to employment of foreign nationals.
• Demonstrated ability to develop and deliver training to foreign nationals and hiring managers.
• Ability to present immigration information to campus stakeholders.

Additional Information

Remote Work Notice
A hybrid remote work schedule is available with manager approval. Employees must be located within the Dallas/Fort Worth metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

• Competitive Salary
• Tuition Benefits
• Internal Training
• Medical insurance – including 100% paid employee medical coverage for full-time employees
• Dental Insurance
• Vision Insurance
• Long and short-term disability
• Retirement Plan Options
• Paid time off
• Paid Holidays
• All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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