Front Desk Assistant Job Listing at UT Dallas in Richardson, TX (Job ID 28790)

Description

This position will be responsible for performing duties to support daily business functions and operations for an executive front office in the School of Behavior and Brain Sciences (BBS). The Front Desk Assistant will provide outstanding customer service to the campus community by greeting visitors and answering emails, phone calls, and in-person inquiries in a timely and professional manner.

This role requires full-time, on-site attendance. 

Minimum Education and Experience

High school graduate or equivalent. A minimum of six months of office and/or customer service experience.

Preferred Education and Experience

Experience in higher education, and administrative roles preferred but not required.

Essential Duties and Responsibilities

Duties & Responsibilities
The essential duties and responsibilities include but are not limited to:

• Open and close the office daily during traditional business hours (M-F, 8am to 5pm).
• Answer phones, greet guests and direct in-person inquiries to appropriate individuals.
• Collect and distribute mail daily.
• Provide administrative and clerical support to members of the BBS Dean's Office.
• Maintain office supply inventory and replenish as needed.
• Schedule meeting and event space requests in shared Outlook calendars.
• Receive and respond to inquiries via shared email inboxes.
• Maintain a professional office appearance for BBS Dean's Suite including reception area, conference room, coffee area, and break room.
• Assist and act as backup to other administrative positions in the BBS Dean's Office.
• Other projects and duties as assigned.

Essential Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• The ability to prioritize, multi-task, and work cooperatively with others.
• Experience in higher education, administrative roles preferred but not required.
• Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must.

Additional Information

Work Notice:
Work will be performed on-site and in person.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays    All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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