Description
Focuses specifically on all HR responsibilities for the University Housing Department, including processing all full-time, part-time, and hourly student employees. Initiates employee payroll requests, administers time collection and reporting, prepares and submits new hire paperwork, and coordinates onboarding of new full-time and part-time employees.
Sets up and tracks purchase orders, arranges invoice payments, and performs month-end account reconciliations as assigned. Reconciles operating accounts as assigned, fund balance and other finance or human resources related reports requested. Gathers and analyzes customer feedback for services provided, provides ideas to reduce costs and improve operations, manages small projects, assists the University Housing unit with administrative functions, prepares management reports requested, interfaces with departmental customers routinely and assists with the development, streamline and delivery of business processes. Other duties as assigned.
Minimum Education and Experience
Bachelor's degree and nine years of office administration or project management experience including two years at the Administrative Services Officer I level and two years of supervisory experience, or an equivalent combination of education and experience.
Essential Duties and Responsibilities
The Administrative Services Officer II (ASO II) reports to the Senior Director of Business Services. Performs a wide variety of administrative business functions involving payroll, budgeting, procurement, employee reimbursements, account reconciliations, and internal reporting and support of the seven housing departments to report through the Office of University Housing.
The ASO II will evaluate timecards and enter time for staff in areas as assigned, verifying accuracy and reporting issues as necessary to supervisors, prepare financial transactions and track OneCard receipts reports for supervisor staff in addition to others within the department as assigned. This position will assist with administrative project assignments. Responsible for collaborating with others on various housing-related events and projects.
Other duties as assigned.
Additional Information
Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
- Competitive Salary
- Tuition Benefits
- Internal Training
- BCBS PPO Medical insurance – 100% paid for full-time employees
- PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
- Vision Insurance
- Long and short-term disability
- TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
- Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
- Dental/Vision/AD&D
- Paid time off
- Paid Holidays
- Paid Winter Break
- Fertility Benefits
- Remote Work Options – approved by department
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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