Administrative Project Coordinator I Job Listing at UT Dallas in Richardson, TX (Job ID 28315)

Description

The Administrative Project Coordinator I will play an important role in assisting the Assistant Director of Institutional Success and Decision Support with a variety of tasks related to the operational management of the unit and provide administrative support for the Office of Institutional Success and Decision Support (OISDS) staff. This position will report to the Assistant Director.

Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

Preferred Education and Experience

• Bachelor's degree and experience working within a higher education environment
• Excellent planning and organizational skills with the ability to manage multiple tasks, adapt to changing priorities, work under pressure, and meet deadlines
• Excellent attention to detail in communications and work documents
• Ability to demonstrate self-initiative as well as to work well as a team
• Ability to demonstrate tact and diplomacy, and to maintain a high level of confidentiality
• Intermediate or advanced proficiency in Microsoft Office 365 and Team

Essential Duties and Responsibilities

Essential Duties and Responsibilities
General unit support includes assisting colleagues with:

• administrative assistance with data literacy program, Handbook of Operating Procedures (HOP) committee, and accreditation reaffirmation
• coordinating travel arrangements and reimbursements
• collection and preparation of business expense reimbursements
• assist the Assistant Director with the scheduling of cross-functional meetings with stakeholders
• attend university-wide meetings (HR Forum, Academic Senate, etc) and provide a summary of important announcements and/or OISDS-related action items that result from those meetings to unit colleagues
• maintain office supplies and organization of office suite
• submission of Pearl tickets for building access, keys, and computer access
• work order submissions to facilities management
• scheduling of Alpine Conference Room
• collecting and distributing mail
• maintaining and documenting computer inventory
• procurement activities: utilize procurement software to prepare, review, submit, and receive purchase orders
• event support
• administrative support to the AVPISDS when the Assistant Director is unavailable
• other duties as assigned

Additional Information

Remote Work
This role is eligible for a hybrid work schedule, subject to manager approval. A UT Dallas Remote Work Agreement will be required within 14 days upon approval. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. Individuals may be required to use personal computers and other standard office equipment in order to work remotely. The Academic Project Coordinator I must be located within the DFW Area and have the ability to be on campus within 24 hours of notice.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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