Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 28295)

Description

Reporting directly to the Business Manager of the School of Behavioral and Brain Sciences (BBS), the Administrative Assistant I will be responsible for performing duties to support daily business functions and operations for the executive front office in BBS.

This position will assist the Business Manager in the HR functional area, and support financial operations, while also providing outstanding customer service to the campus community by greeting visitors, answering emails, phone calls, and in-person inquiries in a timely and professional manner.
 This role requires full-time, on-site attendance. Remote work is not available for this position. 

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

• Experience in higher education, administrative roles preferred but not required.
• Experience with PeopleSoft is preferred.

Essential Duties and Responsibilities

Duties & Responsibilities
The essential duties and responsibilities include but are not limited to:

• Open and close the office daily during traditional business hours (M-F, 8am to 5pm).
• Assist with submission of HR transactions and other tasks in support of BBS HR initiatives, including the submission of ePURs, ePARs, job postings, assisting with reporting needs, maintaining shared tools or resource material, etc.
• Assist with financial operations such as monthly cost center reconciliations for assigned cost centers, submitting purchase orders, expense reimbursements, OneCard reconciliation, and/or coordinating travel
• Will assist and act as backup for other administrative operations personnel (Facilities Liaison, Dean's Executive Assistant duties, etc.)
• Answer phones, greet guests and direct in-person inquiries to appropriate individuals.
• Schedule meetings and event space requests in shared Outlook calendars.
• Publish BBS events to internal and external Comet Calendars.
• Manage assigned directory listings for employees in BBS.
• Receive and respond to inquiries via shared email inboxes.
• Collect and distribute mail daily.
• Maintain office supply inventory and replenish as needed.
• Regularly attend training and/or meetings to remain adept in UTD policies and procedures, software, programs or functional area.
• Will assist with events, activities, commencement, conferences, and meetings for faculty, staff, students, the department, and the school
• Committed to performing tasks to a high degree that assures fiscal, employment, and privacy compliance per applicable laws, regulations, policies, and procedures
• Other projects and duties as assigned.

Essential Knowledge, Skills & Abilities

• Detail-oriented with the ability to multi-task, prioritize, and complete tasks within deadlines.
• Excellent verbal and written communication skills.
• Excellent customer service skills
• Ability to work both independently and cooperatively with others.
• Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must.

Additional Information

Work Notice:
Work will be performed on-site and in person.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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