Description
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date:
Type of Position: Professional Staff - Fiscal Affairs
Job Type: Regular
Work Shift: Day Shift (United States of America)
Sponsorship Available:
NoInstitution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department: ICE | MUSL | TOSH Inpatient Administration
Department's Website:
Summary of Job Duties: The Administrative Coordinator is responsible for assisting the Service Line Director and Service Line Leadership at TOSH Inpatient, OR, Preop, PACU in the performance of their duties. The Administrative Coordinators (AC) will adhere to all UAMS policies, procedures, and employee expectations as outlined by Human Resources, including but not limited to the performance of the defined job description, professional code of conduct, and attendance requirements. The Administrative Coordinators provide critical support for leadership that include but are not limited to clinical operations, personnel management, data management, human resources processes, preparing Correspondence and employee engagement.
Qualifications:
Minimum Qualifications:
Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years of experience in general administrative office support OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.
Proficient Microsoft Office Suite
Extensive clerical skills
Office procedures critical
General knowledge of office machines including printers and scanners
Knowledge of word processing Management of files
Excellent customer service skills
Preferred Qualifications:
Bachelor's degree in Business Administration, Healthcare Management, or related field
Administrative experience in a hospital setting
Additional Information:
Responsibilities:
Provides business operations support to the leadership at TOSH- The Orthopaedic and Spine Hospital.
Reconciles productivity reviews supply and non-supply costs and produces staffing reports.
Produces other reports as directed.
Assists in the ordering process of medical and non-medical supplies.
Works with the Business Office to place orders, track supplies, troubleshoot backorders, etc.
Collaborates with leaders to identify positions to post.
Collaborates with HR to post positions, completing any paperwork or online forms as directed.
Reviews postings to identify potential applicant tracking applicants through process assisting leadership and collaborates with leaders to schedule interviews.
Assists leadership with timely annual evaluations assists with tracking due dates for annual evaluations, notifies employees of annual evaluation requirements, ensures compliance with annual requirements (BLS, TB, licensure) as needed, follows up with supervisors to ensure due dates are met.
Maintains and manages electronic employee files for TOSH, including, but not limited to, employee relations, compliance, training, and other confidential personnel files.
Attends meetings to stay aware of procedural changes.
Assists with audits and the employee cycle processes through scanning of employee documentation.
Monitors attendance deficiencies: tracks attendance compliance.
Run attendance reports and submit them to appropriate leadership.
Submit attendance reconciliation logs and rerun reports as needed.
Other duties assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements: Annual TB Screening, Criminal Background Check, Motor Vehicle Reports Check, Substance Abuse Testing
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity: Feeling, Hearing
Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking
Occasional Physical Activity: Kneeling, Lifting, Pulling, Standing, Walking
Benefits Eligible: Yes
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