Description
Tetra Tech is Leading with Science® to implement clean energy projects and policies that advance global climate and decarbonization goals. We advise on national energy transition initiatives and structure finance to deploy clean energy solutions. We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector. We improve lives and livelihoods in the biggest cities and smallest villages, and at the intersection of energy-health and energy-water-food.
Position Summary
Tetra Tech is seeking a Project Operations Manager who will serve as the home office project manager on a variety of large and complex projects, coordinating operation, administrative, and financial items supporting Chiefs of Party (COP), Project Directors, Senior Technical Advisors, and Global Field offices.
Position Responsibilities
- Support global projects with various operational, programmatic, and financial matters.
- Support the project's implementation needs, troubleshoot bottlenecks, and elevate issues to senior management.
- Support and collaborate with other teams on the project start-up and close-out to include coordinating the office lease process, procuring office equipment and furniture, setting up/closing field bank accounts, recruiting employees, mobilization and demobilization of project expatriate staff, and drafting of relevant project operations manuals and guidance documents.
- Maintain the project's budget and financial trackers, prepare financial reports, accruals, and forecasts, review accounts payable vouchers, subcontractor, consultant and client invoices, and monitor invoices/budgets against contracts/subcontracts to mitigate cost overruns.
- Support the procurement of goods and services by conducting market research and competitor analysis, drafting solicitation documents, evaluating memos, contract requisition forms, and consent to subcontract requests.
- Coordinate with the contracts representative to ensure project compliance.
- Coordinate with clients, subcontractors, and vendors regarding project budgets, travel, scopes of work, and operational matters and coordinate recruiting, and onboarding of short-term consultants and project employees.
- Lead project meetings including preparing agendas, taking, and distributing meeting minutes, following up on action items and maintaining trackers for approvals, travel, deliverables, and project status meeting items.
- Maintain the electronic project shared folder deliverables, documents, reports, photos and other information and upload to the client portals as required.
- Approve travel and coordinate logistical arrangements for workshops, conferences, and/or study tours.
- Continuously identify ways to streamline the operating unit's approach to project implementation with the development of policies, processes, and checklists.
- Evaluate project implementation needs and risks, develop and execute solutions, and elevate issues to senior management.
- Supervise junior project operations team members.
- Travel internationally to the project offices as needed.
- Perform other related duties as assigned.
Required Qualifications
- Bachelor's degree in international development/studies, business administration, or related field.
- Six years of relevant project management and/or operations experience on USAID, MCC, and other multi-lateral donor projects.
- Knowledge of the USAID rules and regulations for travel, allowances, and procurement.
- Excellent negotiating and budgeting skills, and familiarity with USAID cost plus fixed fee budgets.
- Able to communicate complex information and deliver verbal and written messages effectively.
- Strong organizational, teamwork, and problem-solving skills.
- Proven ability to handle multiple tasks in a fast-paced, deadline-oriented environment, while providing strong attention to detail.
- Advanced Microsoft Excel, Microsoft Word, and Microsoft PowerPoint skills.
Preferred but Not Required Qualifications
- Master's degree in relevant field of study.
- Experience managing multi-year, multi million, $100 million or more single award USAID CPFF contracts.
- Previous relevant USAID, MCC or other donor field operations experience.
- Professional fluency in foreign languages (Ukrainian, Russian, French or Spanish).
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor, and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 154 ESI
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