Description
The Project Assistant is responsible for supporting project managers and office staff with a variety of administrative tasks and maintaining an organized front office.
Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science®.
Your Role:
- Complete monthly project budget tracking and invoicing, including updating of work plans and invoice submittal.
- Provide general office support, including processing mail, ordering supplies, and responding to general inquires via phone and email. Support office staff with expense reimbursement processing.
- Assist with contract processing, including completing contact checklists, PIFs, and other associated paperwork.
- Process subcontractor invoices and other related services, partnering with Finance staff as needed.
- Manage vehicle fleet and associated equipment, including mileage documentation and maintaining registration for vehicles, trailers, and other related equipment.
- Provide general word processing and graphics supports, such as document formatting, editing, and more. Assist with basic document quality control for technical documents (grammar, formatting, etc.).
- Plan and schedule webcasts and teleconferences as well as onsite meetings and luncheons as needed.
- Provide occasional support for proposals and other marketing documents.
- Schedule and ensure staff complete necessary trainings. Schedule appropriate trainings (e.g. first-aid training) and send reminders as needed.
- Assist with stakeholder outreach, such as email communication, mailings, and other project-related documents.
Qualifications:
- A high school diploma or equivalent.
- A minimum of three years of experience providing general administrative support in an office within a professional services firm or similar organization/industry.
- Knowledge of general contract and subcontract terms and documents utilized within a professional services firm.
- Knowledge of state and local rules and regulations related to vehicle licensing and registration.
- Advanced proficiency in MS Office Suite, including Word, Excel, Teams and Outlook.
- Proficiency in Adobe Acrobat or similar software.
- Effective written and verbal communication skills.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 100 DIV
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