Administration Specialist Job Listing at Tetra Tech in Kyiv, Kyiv city (Job ID 45557)

Description

Tetra Tech is Leading with Science® to implement clean energy projects and policies that advance global climate and decarbonization goals. We advise on national energy transition initiatives and structure finance to deploy clean energy solutions. We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector. We improve lives and livelihoods in the biggest cities and smallest villages, and at the intersection of energy-health and energy-water-food. 

Project Summary:

Tetra Tech is implementing the recently awarded five-year USAID Securing Power, Advancing Resilience & Connectivity Activity (SPARC), which will provide strategic technical and procurement assistance to the Government of Ukraine (GOU), focusing on enhancing the resilience, reliability, affordability, and security of the electricity, natural gas, and district heating sectors. This includes addressing the challenges posed by the current war, as well as preparing for future post-war reconstruction in Ukraine. Learn more about the SPARC project here.

 Position Summary:

Tetra Tech is seeking an Administration Specialist to provide crucial administrative support for the efficient operation of the USAID SPARC Project. This role includes diverse responsibilities such as property management, emergency coordination, and logistics. The Administration Specialist will be integral in maintaining an organized and productive project environment, contributing to the project's success. This full-time position is for one year, with a potential extension. The Administration Specialist will report to the Senior HR & Operations Manager. 

 Position Responsibilities:

• Manage office supplies, including tracking of office supply inventory and placing orders as necessary.
• Maintain an updated inventory of all project property.
• Assist in obtaining residency permits and visas for foreign nationals (USN/TCN).
• Assist with travel logistics, transportation, and accommodation reservations.
• Assist in organizing inhouse and external meetings, workshops, and training activities.
• Ensure that project owned or rented vehicles are well-maintained.
• Maintain vehicle logs and file them monthly.
• Assist supervisors to identify areas for administrative process improvements and make applicable recommendations.
• Assist with the preparation and formatting of administrative documents and reports.
• Provide administrative orientation during the onboarding of new project staff.
• Provide administrative support for relevant procurement processes.
• Ensure compliance with the project administrative policies and procedures.
• Maintain a clean, healthy, and organized office workspace.
• Perform additional duties as assigned by the supervisor.

 Required Qualifications:

• Bachelor's degree in business administration, finance, legal, or other relevant fields.
• 2+ years of relevant administrative or operations experience.
• Proficiency in both spoken and written Ukrainian and English required.
• Strong writing and communication skills.
• Good organizational and teamwork skills.
• Ability to manage and prioritize multiple tasks as necessary.
• Proficiency in Microsoft Office Suite.
• Committed to work in a challenging work environment with desire to learn and progress career in the administration of international technical assistance projects.
• Ability to travel occasionally for business.

About Tetra Tech:

 Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

 Project opportunity

Energy (International Development)

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

• Organization: 154 ESI