Administrative Services Manager III Job Listing at State of Vermont in Barre, VT (Job ID 8D2A576D-F871-4)

Description

Overview

The Agency of Transportation (AOT) is seeking an Administrative Services Manager III to lead our Services Unit within the Contract Administration Bureau.

 

In this critical role, you'll oversee procurement and contracting processes for a wide range of services, from janitorial to engineering and design, ensuring compliance with all applicable state and federal regulations. This position plays a key role in supporting AOT's mission by managing complex contracts, developing standard operating procedures (SWDs/SOPs), and preparing reports for internal stakeholders and the Legislature.

 

The Manager will collaborate closely with the Work Authorization Unit to coordinate post-execution activities for all Primary Contracts and will work cross-functionally with other AOT divisions, state agencies, federal partners, consultants, contractors, and the general public.

 

This position will:

• Manage service procurement and contract processes from initiation through closeout
• Ensure contract compliance with state and federal guidelines
• Supervise Services Unit staff and support their development
• Prepare accurate reports and documentation for internal and external audiences
• Foster continuous improvement across systems and workflows

 

The ideal candidate will have proven leadership and supervisory experience, strong attention to detail and excellent communication skills, and a commitment to collaboration, process improvement, and employee development.

 

A hybrid telework schedule may be considered following successful onboarding and in-person training.

Who May Apply

This position, Administrative Services Manager III (Job Requisition #52541), is open to all State employees and external applicants. 
If you would like more information about this position, please contact Doreen Carminati at doreen.carminati@vermont.gov.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field AND three (3) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Bachelor's degree in any discipline AND five (5) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Associate's degree in accounting, business or public administration, office administration or a related field AND five (5) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High School diploma AND seven (7) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more of experience as an Administrative Services Manager II with the State of Vermont.

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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