Administrative Services Coordinator II Job Listing at State of Vermont in Waterbury, VT (Job ID 58486EEA-176D-4)

Description

Overview

This position supports DCF's Commissioner's Registry Review Unit (CRRU) and the ten contracted administrative registry reviewers who conduct reviews of the Family Services Division's substantiation determinations and consider petitions for expungement on the Commissioner's behalf. The work includes processing and tracking review requests from beginning to end. This position will support other administrative staff, the reviewers, and the CRRU Director in this small, but consistently busy, unit. This individual will primarily be responsible for redacting sensitive and confidential investigative documents. Candidates must demonstrate proficiency in paying attention to detail, managing a heavy workload, and producing accurate and reliable documents while under the pressure of statutory timeframes and dealing with what can be disturbing subject matter involving the abuse and neglect of children. While the ability to produce quality work independently is crucial, this position is part of a team that requires cooperation, reliable communication, and accurate file documentation by all staff. Additional duties include communicating with grievants and/or their attorneys about their review eligibility, determining if a stay is allowed under statute, filing motions with the courts for additional materials or to unseal records, scheduling meetings, mailing redacted investigative materials, providing reviewers with materials they need, mailing determination letters, maintaining a master database of all review requests received, keeping statistics of open cases and creating reports when needed, updating registry database with names of individuals being placed on/removed from the registry, and communicating with Human Services Board staff regarding appeals. Must be able to play 'Super-Sleuth' to make sure the unit is put on the correct path to conduct reviews properly.

Who May Apply

This position, Administrative Services Coordinator II (Job Requisition #51615), is open to all State employees and external applicants.
If you would like more information about this position, please contact catherine.clark@vermont.gov.
Resumes will not be accepted via e-mail.  You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.

 

AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.

 

OR

 

One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.

 

OR

 

Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

 

OR

 

Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.

 

OR

 

One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.

 

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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