Associate Director, Corporate Secretary Job Listing at SS&C Technologies in Cayman Islands (Job ID R27701)

Description

SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.

Job Description

Associate Director, Corporate Secretary

Location: Camana Bay, Georgetown, Cayman Islands

Get To Know The Team:

This is a global role based in Cayman, within SS&C's Registered Office & Corporate Services (ROCS) function reporting to the Global Head of ROCS.  The role involves a focus on client and board relationships, leading a team of experienced ROCS professionals and growing the revenue for this important business line within SS&C.

This leadership role will be instrumental in ensuring a smooth and professional service for all SS&C contracted clients and entities.  It will be expected that the team and service is managed smoothly and professionally, providing support to managers, senior-level executives internally and externally and where required across SS&C departments.

A key feature of the role will be to ensure that our company complies with financial and contractual requirements, maintains high standards of corporate governance and it will be expected that the individual will need to maintain a thorough understanding of the corporate governance laws that affect the relevant jurisdictions within which SS&C offers this service. It is also expected the successful individual will be equipped to provide appropriate guidance and direction to the ROCS team as needed and assist with growing the revenue of this product offering.

What You Will Get To Do:

• Responsible for overseeing various corporate governance and compliance deliverables to ensure the smooth operation of the ROCS function within the corporate governance regulatory framework in each relevant jurisdiction.
• Ensuring all ROCS practices and processes are compliant with the fund company's Articles of Association, Memorandum of Association and other applicable laws and regulations.
• Dealing with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio of companies and partnerships, originating responses and updating and providing registers and documents as required.
• Making sure that the ROCS team are maintaining accurate register/entity/records on a systematic digitised system (GoCheck) and where possible using the Board Meeting software platform to prepare, conduct and complete minutes/actions for all Board meetings.
• As instructed by the Fund and in line with the governing documents, ensuring that shareholder communication is carried out in a professional and timely manner.
• Coordinating with internal/external stakeholders, auditors, legal counsel and Board members to address and matters pertaining to servicing.
• Reviewing legal documents, contracts, and agreements and ensuring all pricing and services are in good order before contract sign off.
• Manage board meeting activity, from preparation stage through to hosting and minuting of meetings, successful delivery of board minutes and closure of actions.
• Maintain minute books and records to ensure in good order and compliant with Cayman rules and regulations.
• Preparing and filing corporate documents with government agencies.
• Interpreting board and shareholder resolutions and agreements and update the corporate records accordingly.
• Maintaining internal databases and systems.
• Conducting due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department.
• Reviewing all invoices in relation to the Portfolio and liaising with the client regarding payment of the same.
• Manage billing of clients. Following-up on outstanding accounts receivable within agreed time-frames.
• Dealing with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating relevant software/systems, and liaising with the client and Attorney as appropriate.
• Managing client relationships, ensuring delivery of quality services with a drive to achieving organic revenue growth.
• Managing relationships with external stakeholders and 3rd party firms to increase brand awareness.
• Driving initiatives to strategically grow the local business.
• Identify and plan for required training classes for new hires and existing staff. Provide comprehensive new staff training and validate that all operational and regulatory concepts are understood through 100% accurate processing evidence.
• Lead and deliver on a major initiative or conversion with a written plan, including setting/meeting reasonable and achievable milestones and dates and manage client expectations on progress
• Review the client contract to ensure all services are understood and being billed for from Day 1 of servicing.
• Identify and document any possible manual procedures and implement automated solutions/controls and improvement initiatives where possible.
• Assisting with additional ad-hoc duties as required.

What You Will Bring:

• Over 5 years of Corporate Administration experience within Alternatives, legal and financial services industries, including at least 3 years in a supervisory position.
• Associate / undergraduate degree in law and / or business related subject.
• Significant knowledge of Cayman legal structures and the ongoing requirements of the Cayman Islands rules and regulations.
• Significant knowledge of Companies Act, Companies Management Act, Mutual Fund Act, Anti-Money Laundering regulations and other relevant Cayman related legislation.
• Significant knowledge of the Beneficial Ownership regime
• Significant knowledge of the International Tax Co-operation (Economic Substance) Act
• Have significant experience in Cayman Islands registry filings with all Cayman Islands regulators.
• Have significant knowledge and understanding of AML/KYC on-boarding requirements and procedures.
• Knowledge of corporate, board governance requirements
• Regulatory knowledge of key fund administration markets and application of same within business operations is a distinct advantage.
• Highly organized and detail oriented.
• Strong leadership skills with demonstrated ability to drive change and lead by example.
• Excellent written and verbal communication skills.
• Have significant experience with CAP and CORIS, and familiarity with board management software.
• Proficiency in Microsoft Office.
• Have the ability to operate with strictest of confidentiality.
• Ability to work under pressure to meet deadlines as well as work independently but as a cooperative member of a team.

Thank you for your interest in SS&C! To further explore this opportunity, please apply through our careers page on the corporate website at www.ssctech.com/careers.

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Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. SS&C offers excellent benefits including health, dental, 401k plan, tuition and professional development reimbursement plan. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.