Sr. Payroll Manager Job Listing at SPA in Alexandria, VA (Job ID 2025-19600)

Description

Qualifications

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field. 
• Experience: Minimum of 7+ years of payroll management experience, with at least 3 years in a senior or leadership role, preferably within the government contracting industry.
• Technical Skills: Expertise in payroll software (ADP, Deltek, SAP) and advanced proficiency in Microsoft Excel.
• Leadership Skills: Proven ability to lead, mentor, and develop payroll teams in a dynamic, fast-paced environment.
• Detail-Oriented: Exceptional attention to detail and accuracy in payroll processing, reconciliation, and compliance reporting.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to troubleshoot and resolve complex payroll and reconciliation issues.
• Communication Skills: Excellent written and verbal communication skills, with the ability to collaborate across multiple departments and communicate complex payroll concepts to non-experts.

• Payroll Administration: Oversee end-to-end payroll processes for both salaried and hourly employees, ensuring accurate and timely payment of wages, bonuses, and benefits. Full process between timekeeping and labor systems
• Reconciliation:
  • Oversee monthly, quarterly, and annual reconciliation of payroll accounts to ensure accuracy in financial reporting.
  • Reconcile payroll-related accounts (e.g., accrued payroll, payroll taxes, employee benefits) and resolve discrepancies with accounting and finance teams.
  • Manage reconciliation of timesheets to labor.
  • Coordinate with internal departments to ensure proper accounting for labor distribution, fringe benefits, and overhead allocations.
• Compliance Management: Ensure compliance with federal, state, and local tax laws, as well as specific regulations related to government contracts (e.g., FAR, DCAA, Service Contract Act, Davis-Bacon Act, etc.).
• Reporting & Audits: Prepare, review, and submit accurate and timely payroll-related reports for internal and external stakeholders. Participate in payroll audits and ensure proper documentation for DCAA audits and other regulatory reviews.
• Government Contracting Compliance: Monitor and manage compliance with contract-specific labor rates, cost allocation, timekeeping systems, and reporting requirements.
• Process Improvement: Identify opportunities for process improvements, streamline workflows, and implement best practices to optimize payroll operations.
• Team Leadership: Lead, mentor, and develop a team of payroll professionals, providing guidance, training, and performance feedback to ensure high-quality work and continuous development.
• Collaboration: Work closely with HR and Finance teams to address employee pay issues, resolve discrepancies, and ensure proper reporting for cost accounting.
• Data Integrity: Ensure accuracy and confidentiality of payroll data, including employee information, pay rates, deductions, and benefits.
• Employee Support: Provide exceptional customer service to employees regarding payroll inquiries, tax withholding, benefits, and deductions.
• State Compliance: Maintain state compliance notices and have in-depth knowledge of multi-state tax compliance and reporting.