Office Administrator Job Listing at SPA in Washington, DC (Job ID 2024-19292)

Description

Qualifications

Required:

• Ability to obtain and retain a CBP Background Investigation
• High School degree with 14+ years of experience
• Background in administrative or office management support
• Proficiency in Microsoft Suite
• Strong organization and communications skills

Desired:

• Active DHS Suitability or CBP Background Investigation
• College degree

Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations.

Salary transparency pay range for the Washington DC area: $26.44/Hr.- $30.05/Hr.

Provide support for various secretarial and administrative functions for CBP customer Front Office to assist with the effective running of office functions. Assist with reception responsibilities, answering phones, greeting visitors, and following relevant security, sign-in, and escort procedures. Maintain meeting room schedules, assist with meeting set-up/breakdown (which may include assistance with food/beverage set-up) as well as clean up. Perform a wide variety of general clerical work, including production, photocopying, filing, scanning, and mailings from inception to completion. Maintain inventory of office supplies and keep common office areas clean and stocked with supplies--this includes copy/supply/mail areas, pantries, conference rooms, meeting rooms, huddle rooms, and all other ancillary meeting spaces. Coordinate onboarding for new staff with government and contractor team, provide relevant checklists and ordering of government furnished equipment to include but not limited to government issued cellphones, laptops, submitting building access, and suite requests. Coordinate close-out checklists for departing staff to include managing or supporting the employee for the return of government equipment and ensuring badge access is deactivated. Assist with updating office floor plans, organizational charts, and call rosters.