Executive Assistant Job Listing at SPA in Arlington, VA (Job ID 2024-19411)

Description

Qualifications

Required:

• Bachelor's degree.
• Active DoD Secret Clearance.
• 5+ years of experience with supporting senior-level DoD leadership and members of the Senior Executive Service; a Master's degree can be substituted for two years of experience.
• Knowledge of CATMS and MS Office.
• Understanding of international protocols for working with allied and partner nations.
• Understanding of the Defense Travel System.
• Experience staffing and supporting senior leadership.
• Strong interpersonal skills and a background in achieving consensus among multiple diverse stakeholders.

The candidate will support the SES for the government Regional Sustainment Framework (RSF) staff and perform routine administrative functions for the office. Apply familiarity with software applications such as the DoD's Correspondence and Task Management System (CATMS), Microsoft Office Suite, and experience engaging with and supporting senior-level DoD executive leadership. Specific tasks will include managing the day-to-day calendar for the office's SES leadership; preparing daily read-ahead packages and binder for RSF meetings; coordinating and planning travel via the Defense Travel System (DTS); and preparing and compiling relevant travel materials including information papers, read-ahead, biographies, and background information. The candidate will also be responsible for RSF office operations, including maintaining the RSF action tracker; preparing and managing correspondence packages; monitoring and managing CATMS taskings; facilitating allied and partner nation personnel visits to the Pentagon and other DoD or Contractor facilities; facilitating and planning in-person and virtual meetings and webinars; preparing and distributing meeting materials; collaborating with the DASD(PS) Executive Secretary; and providing technical writing and graphics support for communications materials.