Action Officer- Tactical Focus Job Listing at SPA in Arlington, VA (Job ID 2024-18856)

Description

Qualifications

Required:

• Bachelor's Degree in a biological, chemical, or related field
• Active Secret clearance and able to obtain and maintain a TS/SCI clearance
• Exceptional proficiency in PowerPoint and Excel
• Exceptional team player with excellent verbal and written communication skills
• Ability to multi-task and reprioritize continuously in a fast-paced environment

Desired: 

• TS/SCI clearance
• Ability to thrive in a dynamic, fast-paced environment with evolving priorities
• Demonstrated ability to work effectively with diverse teams and stakeholders
• Proactive and self-motivated with a strong sense of ownership and responsibility

The Biological Technologies Office (BTO) at DARPA is seeking a highly motivated and skilled candidate for the position of Action Officer (Tactical). This role provides comprehensive and seamless technical and administrative support directly to the Office Director (OD) and Deputy Director (DD). The Action Officer will collaborate closely with the BTO lead Technical SETA, Briefing Coordinators, and Administrative staff to ensure the effective functioning of the BTO Front Office. Manage biweekly staff meetings, ensuring agendas are prepared, relevant materials are collected, and follow-up actions are tracked. Prepare agenda and materials for biweekly meeting with Agency leadership. Oversee preparation of responses to requests for information from various sources such as the Department of Defense (DoD), Interagency partners (e.g., Department of Justice, National Institutes of Health), and external entities. Manage suspense (due dates) and prioritization of tasks to ensure timely and accurate responses. Oversee the collation of briefing materials, ensuring that all necessary information is gathered and prioritized, while coordinating with the Executive Assistant (EA) who owns “The Binder.” Coordinate with the EA to ensure calendar priorities are met and the right work is scheduled and completed. Organize ad hoc internal events in support of office and leadership initiatives. Assist in the planning, execution, and monitoring of special projects as directed by the Office Director/Deputy Director. Provide logistical and administrative support for BTO initiatives and events. Identify and implement process improvements to enhance the efficiency and effectiveness of the BTO Front Office. Stay abreast of best practices in office management, team communication, and administration to ensure the BTO operates at the highest standard.