Accounts Payable Supervisor Job Listing at SPA in Alexandria, VA (Job ID 2025-19580)

Description

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of experience in accounts payable, with at least 2 years in a lead role
• Experience in the Deltek Costpoint's Subcontracts module
• Experience in the government contracting industry is required
• Strong analytical skills and attention to detail
• Ability to work independently and as part of a team
• Excellent organizational and communication skills

• Maintain financial records and data systems, including managing vendor files.
• Assist with Vendor Maintenance to include ACH/Address Verification.
• Sort and match invoices and check requests to ensure accuracy.
• Prepare and process accounts payable checks, wire transfers, and ACH payments.
• Handle the processing of correction invoices.
• Reconcile and prepare account reconciliations for rent, credit cards, and open accounts payable (AP).
• Post invoices for payment and update general or subsidiary ledgers.
• Verify invoice details, such as invoice numbers, account codes, and financial accounts, and resolve discrepancies.
• Trace transactions through prior accounting actions to identify and resolve issues.
• Communicate with vendors to respond to payment status inquiries.
• Conduct account research and handle ad-hoc accounting, reporting, and administrative tasks.
• Support the processing of electronic expense reports in the Deltek CostPoint T&E module and manage related AP data.
• Manage the receipt and disbursement of payments to employees.
• Review and approve AP vouchers, vendor setups, and payment runs.
• Collaborate with management to ensure processes and policies remain current and effective.
• Assist with audit preparation and compliance.
• Manage high-volume tasks independently in a fast-paced setting.
• Adapt to ongoing changes driven by rapid company growth.
• Recommend and implement best practices to optimize efficiency, accuracy, and internal controls.
• Maintain the subcontractor module and assist with related processes.
• Support the integration of new systems and acquisitions.
• Work cross-functionally with other departments to resolve issues and discrepancies.
• Promote a positive team environment.
• Supervise and mentor the accounts payable team to ensure optimal performance and professional growth.
• Allocate tasks and monitor workloads to meet deadlines and maintain department efficiency.
• Conduct regular performance reviews and provide coaching to enhance team skills.
• Strong decision-making and problem-solving capabilities to address both routine and unexpected challenges.
• Perform other duties as required.

This position demands a proactive, organized individual who can thrive in a dynamic, fast paced environment while ensuring accurate and efficient financial operations.