Administrative Services Coordinator- Hybrid Opportunity Job Listing at Seyfarth Shaw in Boston, MA (Job ID 2344)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

The Administrative Services Coordinator supports the Office Administrator, local HR Manager and other office leaders by providing administrative support for their day-to-day responsibilities. Acts as a liaison to other Departments and provides back-up support to Office Receptionist. This is hybrid with 4 days onsite.

THE DAY-TO-DAY:

On any given day you will:

• Assist in planning and coordinating internal and external office events, working directly with vendors and/or firm functional areas as necessary under direction of Office Administrator
• Plan office engagement activities, work on event planning with Firm's Business Resource Groups
• Assist HR Manager with pre-hire tasks, initial on-boarding meeting, office tour, scheduling 90 day check in meetings, OnBase filing
• Assist Office Administrator and HR Manager during evaluation season,
• Process office invoices and expense reports, handle issues related to Chrome River
• Maintain and update the office inSeyt page
• Coordinate and oversee office popups, social and office engagement events
• Update office lists (birthday, anniversary, new baby announcements, “Who to Call”, notary commision)
• Maintain electronic Boston Bulletin Board, assist with office charitable events
• Assist with logistics on firm roll-out programs and training sessions
• Order baby gifts, funeral flowers, as requested
• Manage the process for attorney bio photos for the office
• Process mail for terminated employees
• Serve as a point of contact for employee questions and a liaison to other departments
• Draft, review and revise office email and written communication and documentation
• Forward pertinent and time-sensitive information to Operations or Building Services
• Provide back-up and break time coverage for Reception; meet and greet visitors to the office as needed
• Assist OA with other tasks and special projects as requested

YOU HAVE:

• Bachelor's degree or equivalent experience.
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Demonstrates excellent and effective interpersonal and communication skills, both verbally and in writing.
• Ability to take direction, work independently as well as effectively within a team.
• Demonstrates close attention to detail.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to handle multiple assignments and shifting priorities.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Demonstrates a commitment to quality of finished product.
• Ability to problem solve.
• Skill set to back up all Office Services positions.
• Creativity for event planning and scheduling.
• Administrative duties as assigned.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k). 

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This position is based in Boston, MA 02210