Description
Description
SAIC is a premier Fortune 500 technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets include secure high-end solutions in engineering, digital, artificial intelligence and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective and efficient solutions that are critical to achieving our customers' missions
SAIC is looking for a front office Administrative Assistant to support a highly dynamic and growing program with one of our US Government customers. You will be a part of a large multi-year contract that supports our customer in systems engineering and integration across a broad portfolio of projects. You will come into a program that enjoys a close working relationship with the customer, bringing exquisite expertise to bear on real world problems, helping the customer execute real world missions that impact National Security on a daily basis. This close relationship, along with the program's longevity (20 years), ensures that as a new team member you will find a depth of support to grow and develop that is unmatched, all while making a difference - daily.
Responsibilities:
- Provide on-site administrative support to customer front office staff, to include:
- Scheduling meetings
- Maintain a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals.
- Engage with appropriate customer personnel and/or commercial vendors to coordinate logistics such as event announcements, general communication, catering and menu planning, transportation and expense statements.
- Oversee the event or function through completion to ensure that proper protocols and standards are met.
- Manage and/or assist the workflow of a multitude of critical issues with dynamic scheduling with the assigned senior manager.
- Coordinating meeting agendas and briefing materials, arranging and communicating plans with presenter, attendees and Configuration Management for record-keeping as applicable
- Arranging TDY travel and local vehicle/driver support
- Scheduling meetings
- Facilitate customer and contractor check-in and check-out processes
- Draft and prepare non-routine letters, memos, documents and various reports requiring comprehensive knowledge of the customer's methods, policies, regulations and procedures for the senior manager's signature
- Support the customer's efforts to transition communications and record-keeping to Confluence
- Experience with knowledge management platforms (especially Confluence)
- Office supply management
- Maintain an efficient office environment, which may include supply ordering, arranging for office equipment repair, etc.
- Manage the office supply budget
- Support action tasking and tracking
- Work seamlessly with the others on the front office support team to ensure continuity of support for front office leadership
- Manage phones by directing calls to the appropriate customer resources and taking messages with follow up as appropriate
- Disseminate the senior manager's schedule to appropriate staff and act as intermediary when necessary
Qualifications
- Prior experience with administrative support in a front office environment
- Familiarity with a wide range of knowledge management tools, especially Confluence
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
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