Executive Administrative Assistant Job Listing at SAIC in Silver Spring, MD (Job ID 2410403)

Description

Description

SAIC is seeking an Administrative Assistant in our Silver Springs, MD office! 

Essential Functions 

Administrative Support:

• Provide administrative assistance, including writing and editing emails, drafting memos, developing meeting minutes, and preparing communications on the executive's behalf.

• Perform executive-level calendar management, including scheduling, de-conflicting, and prioritizing meetings on the executive's behalf.

• Communicate with stakeholders across organizational components and levels.

• Track and maintain action items, prioritize action items, facilitate executive-level review, and provide recommendations on a daily basis.

• Provide meeting management, including developing and distributing presentations and agendas, facilitating meetings, taking meeting minutes, and tracking action items on the executive's behalf.

• Coordinate travel arrangements on the executive's behalf.

• Advise executive-level staff by providing recommendations that consider risks, impacts, and feasibility.

• Identify areas for process improvement and support the realization of those improvements through the development/updates of policies, procedures, tools, and templates.

• Recognize strategic objectives and align these objectives with tactical actions.

• Answer phone calls in a polite and professional manner.

• Understand organizational policies and procedures to ensure the accuracy of solutions and deliverables to the client.

• Demonstrate a commitment to quality and customer support.

 

Special Projects and Smartsheet Solutions:

• Lead and execute special projects, including Smartsheet initiatives, under the direction of the OCIO by identifying opportunities for Smartsheet automations to enhance OCIO-wide operations.

• Collaborate with developers to design custom Smartsheet tools and implement these tools.

• Support gap analysis between strategic objectives and tactical actions.

• Train staff and implement Smartsheet solutions to improve efficiency and productivity.

Qualifications

Education & Training 

·                Bachelor's degree 

 

Minimum Experience & Skills 

·                Five or more years of professional experience 

·                Must be a U.S. Citizen and have the ability to pass a background check 

·                Excellent written and verbal communication skills 

Desired Education/Certifications & Skills 

·                Two or more years experience supporting executive level staff

• High proficiency with Smartsheet or Other Project management Tools

• High proficiency in Google Suite 

Clearance:

• Must be a US citizen with the ability to obtain and maintain a Public Trust Clearance

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

 Apply on company website