Description
Open To All Applicants
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Manage the technical and office administrative duties in support of the Public Works Division, including the provision of varied and complex office duties. Assist the Division Director in providing the necessary problem-solving skills, motivation, direction, and decision making for the individual business unit managers. Provide first line of contact for business unit manager's questions on budget inquires paperwork, policies and divisional rules and regulations. Continuation of this position is contingent upon funding allocations.
Responsibilities:
* Provide excellent customer service at all times to include but not limited to, addressing customer and employee needs courteously and promptly.
* Attend meetings in place of the supervisor as requested. This includes participating in discussion as requested, and to provide feedback to the supervisor.
* Monitor and evaluate current process and procedures of the Division to ensure quality effectiveness, and make recommendations for improvement.
* Set goals, develops strategies and schedules for meeting these goals.
* Investigate operational and/or administrative problems or complaints as directed by supervisor and report findings and recommend solutions to the supervisor and/or complainant.
* Coordinate and collaborate with other departments of the organization in establishing and carrying out job responsibilities.
* Research, compile, coordinate, and consolidate reports, i.e., annuals/semi-annuals, etc. and ensure prompt submission to Director and General Manager.
* Assist in maintaining effective communications within the division by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; notifying and reminding of deadlines; coordinating meetings, website maintenance, etc.
* Enter Kronos for direct reports of the Public Works director when appropriate.
* Support the Public Works Operations Analyst in the assessment, preparation, development, and administration of annual budgets for the Division. Preparation of Managers meetings as well as assisting in conducting those meetings.
* Assist Engineering department with administration of contracts, project budgets, and projects as needed.
* Provide administrative support to the Public Works Division Director in the oversight, supervision, and direction of the financial and operational performance of the areas and departments within the division.
Skills:
Essential:
* Demonstrating support for innovation and for organizational changes needed to improve the organization's effectiveness; supporting, initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change
* As a team member, the ability and desire to work cooperatively with others on a team; as a team leader, interest, skill, and success in getting groups to learn to work together cooperatively
* Ensuring that information is passed on to others who should be kept informed
* The ability to develop, maintain, and strengthen partnerships with others inside or outside of the organization who can provide information, assistance, and support
* Identifying the information needed to clarify a situation, seeking that information from appropriate sources, and using skillful questioning to draw out the information, when others are reluctant to disclose it
* Maintaining depth of knowledge and skill in office administration for public works
* Identifying what needs to be done and doing it before being asked to or required by the situation
* Demonstrating concern for satisfying one's external and/or internal customers
* Ensuring that one's own and other's work and information are complete and accurate; careful preparation for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled
* The ability to keep functioning effectively when under pressure and/or experiencing rapidly changing or uncertain conditions, and to maintain self-control in the face of hostility or provocation
* Demonstrating one be perceived as responsible, reliable, and trustworthy
* Openness to different and new ways of doing things; willingness to modify one's preferred way of doing things
* Ability to manage time effectively and prioritize tasks
* Ability to properly file documents, computer files, etc. to allow easy retrieval by team members
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* Associates Degree in Communications
* Associates Degree in Business Administration
* A Combination of Experience and Education May Be Considered
Nonessential:
* Bachelor's Degree in Business Administration
* Bachelor's Degree in Communications
Credentials:
Essential:
* Driver's License Personal Vehicle
* Insurance Required
Nonessential:
* Driver Safety Training
Working conditions:
Essential:
* Walk frequently
* Sit frequently
* Lift 30 pounds frequently
* Move 25-30 pounds frequently
* Office setting
* Moderate noise level
Experience:
Essential:
* Executive level administrative experience
Nonessential:
* supervisory
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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