Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform a variety of administrative and staff support duties which requires exceptional customer service and a range of skills and knowledge of organizational policies and procedures. Assist and direct visitors; resolve administrative problems and inquiries; perform data entry; compose, edit, and proofread correspondence and reports; and prepare a range of administrative documents.
Responsibilities:
* Answer incoming telephone calls; determine purpose of calls, and forward calls to appropriate personnel or department, ensuring professional telephone etiquette.
* Screen incoming calls and correspondence; exercise judgment and respond accordingly; receive sort, log, and route mail.
* Record and deliver messages or transfers calls to voice mail when appropriate.
* Welcome visitors determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Arrange travel, prepare and submit travel-related documents, and maintain travel information as necessary.
* Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
* Review and edit all correspondence and documents for correct grammar, punctuation, and spelling.
* Create and develop effective presentations as requested.
* Intake and enter all job applications submitted to the Human Resource Department.
* Schedule department events and activities; manage departmental calendar.
* Attend meetings and take minutes as requested.
* Conduct research to resolve operational questions or issues; make recommendations to enhance the efficiency of administrative operations.
* Establish and maintain an effective filing and retrieval system
* Maintain and operate office machines, equipment, and computers. Perform or coordinate general maintenance and repair
* Photocopy, collate, distribute, and file documents.
* Transmit outgoing faxes, and retrieve, log, and distribute incoming faxes.
* Maintain inventory of office supplies.
* Learn and contribute to a team effort and accomplish related results as required
* The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position
Skills:
Nonessential:
* Business English, proper spelling, grammar, punctuation, and basic math
* Skill in organizing, attention to detail, time management and planning
* Ability to communicate effectively in the English language, both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels
* Ability to represent the organization in a professional manner, building respect and confidence.
* Ability to handle multiple tasks and meet deadlines
* Ability to write clear and concise reports, memoranda, directives, and letters
* Knowledge, experience, and skills operating a personal computer with word-processing, spreadsheet, and database software programs in a windows environment
* Ability to develop, promote and maintain excellent customer service skills
* Ability to work independently with minimal supervision
* Knowledge of records management and basic accounting procedures.
* Ability to continually seek improvement in results.
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* General Ed, High School Equivalency Diploma, HS Diploma
* Applicants age 50 and older are exempt from this requirement
* A Combination of Experience and Education May Be Considered
Nonessential:
* Associates Degree
Working conditions:
Essential:
* Walk frequently
* Sit frequently
* Must be an enrolled member of the Oneida Nation
* Reach with hands and arms
* Stand occasionally
* Lift 11-24 pounds occasionally
* Move 11-24 pounds occasionally
* Office setting
* Moderate noise level
Experience:
Essential:
* Administrative work
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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