Description
Odle Management – A subsidiary of Eckerd Connects
Reports to the Corporate Finance and Administration Director and is a salaried, exempt position. Responsible for overseeing Finance and Administration projects from start to finish. Communicating with the project team and stakeholders, managing risks and issues, and monitoring progress to ensure that projects stay on track. Also responsible for evaluating project success and identifying areas for improvement in future projects. Main areas of focus are establishing and maintaining a comprehensive procurement plan for supplies and services and assist the Corporate Finance and Administration Director with assessments to ensure all contracts comply with government and management directives. Maximize profits by assuring the organization obtains the most competitive pricing for its external purchases and services while meeting quality and supply requirements. Oversight of F&A's Universal Audit Plan compliance and all other contract administration as assigned. Develops monitoring tools and conducts financial and administration audits; participates in corporate assessments; reviews corporate policy and procedures for inconsistencies; and develops strategic recommendations for improving purchasing and internal control processes.
Salary: $95,000 to $105,000
RESPONSIBILITIES:
Project management for the organization's procurement plan including training, guidance and support in the following areas:
- Procurement of goods and services for the Centers in accordance with established Company purchasing policies and procedures. This includes preparation of purchase requests (PRs), purchase orders (POs), subcontracts, lease/rental agreements and H&W consultant services agreements, PRLs/equipment, repairs and construction rehab projects.
- Selection of vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs. Supporting procurement approval and assessment process including daily approvals of PRs.
- Assist in establishing National Buy Programs, to include food, educational supplies, office and maintenance supplies, equipment leases and medical subcontracts to leverage Odle's/ Eckerd's buying power.
- Assists with negotiations with consultants and contractors regarding scope of work, prices, terms, and conditions, as needed, especially during contract phase-in.
- Participate in contract phase-in pertaining to finance and procurement activities.
- For common goods and services purchased by all Centers, research and locate market sources and suppliers to communicate to Center buyers and negotiate the most cost-effective and competitive pricing for the purchase of these supplies and services.
- Report preparation for subcontracting plans to facilitate monthly meetings with Centers to monitor progress and ensure attainment of small/disadvantaged subcontracting goals.
Enhance Company strategies and tactics in attaining small-disadvantaged subcontracting goals under unrestricted contracts awarded.
- Continuously pursue improvement and enhancement of all aspects of procurement services.
- Train staff on the Company's procurement SOPs and desk references. Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures, as necessary.
Oversight of F&A's Universal Audit Plan including conducting assessments and technical assistance training and support in the following areas:
- Audit testing of specified area and identify reportable issues and dimension of risk.
- Continuously monitor and evaluate internal procedures to ensure policies and procedures comply with the Corporate and PRH directives.
- Identify any data errors, unaccountable transactions, faulty or inefficient processes.
- Report collection and tracking for Universal Audit Plan and PRH Reporting Requirements.
- Participate in Corporate Office Center Assessment (COCA) visits and assist Corporate F&A Director to follow-up on needed remediation of any findings.
- Interact with and provide on-going feedback to corporate management concerning findings and recommendations resulting from assessments or projects.
- Assist Corporate F&A Director with developing and maintaining comprehensive training plans for ongoing compliance training and education for staff.
- Perform system administration duties for a variety of finance and administration tools such as student pay, commercial credit cards, banking and payroll systems.
- Perform other duties as assigned.
Successful Characteristics and Core Competencies:
- Complete work on time and in keeping with quality requirements associated with all position requirements listed above.
- Excellent written and verbal communications skills and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
- Provides quality and timely information to government officials and management when requested.
- Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions.
- Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
- Must have a passionate drive to learn and improve.
- Self motivated; proven ability to work independently.
- Provides excellent customer service to internal and external customers to include resolving issues expeditiously, providing updates and resolving concerns.
- Knowledge of the components of a Statement of Work including project description, definitions, performance requirements/deliverables, and resolution of non-compliance.
- Ability to clearly interpret and explain laws, rules, policies, and procedures.
- Proven organizational capabilities within a complex environment.
- Demonstrated ability to work collaboratively with individuals from a variety of backgrounds and all levels of personnel within the organization, including senior management.
Education and Experience:
Bachelor's Degree in Business Administration, Finance, Project Management, Supply Chain Management, Accounting, or Public Administration from an accredited college or university.
- Well-organized and attentive to detail.
- Able to meet deadlines and manage projects.
- Ability to prepare written materials in a clear, concise, and compelling manner. Strong analytical and problem-solving skills.
- Ability to generate innovative ideas and challenge status quo. Knowledge, familiarity, and ability to impart the mechanics of the Policy & Requirements Handbook (PRH), Program Assessment Guide (PAG), and Company policies and procedures is preferred.
- Ability to work with varied entities and disseminate appropriate information to appropriate Center and corporate staff.
- Proficient computer skills.
In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Services Dial 711. Submit Request: https://eckerd.org/about-us/contact-us/
Know Your Rights: Workplace Discrimination is Illegal
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Odle Management is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, disability, or status as a protected veteran.
Odle Management is a drug-free workplace and utilizes E-verify to confirm employment eligibility.
The employer of record for this position is Eckerd Youth Alternatives, Inc. DBA Eckerd Connects which assigns employees to Odle Management Group, LLC
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