Meeting & Event Planning Associate Job Listing at NRECA in Arlington, VA (Job ID R2024-678)

Description

Job Description

NRECA is a unique national trade association providing advocacy, financial services and business support services to over 900 consumer owned electric cooperatives across the country.  NRECA employees are united by our mission, inclusive culture, collaborative workplace, and commitment to service excellence.  As a “best place to work” employer, we operate with integrity, transparency, and a spirit of innovation.

Summary of Position

NRECA's Education, Training & Events team designs, delivers, and facilitates high-impact learning experiences and events—both online and in person--that empower cooperative leaders and staff to guide their organizations and communities into the future. The portfolio includes certification programs, a robust education curriculum of 100+ courses, leadership development programs, a trade show, thought leadership events and multi-day conferences.

We are looking for a responsible person multi-level support for the design, development, and delivery to Meeting & Event Planning, Education, Training & Events programs. Collaborates with MEP team on event logistics, contracts, budget, etc. Provides recommendations on event sites and other special projects as assigned. Ensures all deadlines for meetings, events and/or projects meet time expectations and budget targets. 

Key Responsibilities 

• Under direct guidance, plans, administers and executes a variety of events and meetings in accordance to established NRECA policies and practices.
• Researches and recommends dates, locations, and venues for assigned NRECA-sponsored conferences, meetings, and programs.
• Contributes to negotiating and securing contracts in accordance with NRECA's policies and practices. Identifies housing needs established with NRECA departments and manages room block allocation with hotels.  Works with venues to identify meeting rooms and function space requirements, ensure audio-visual requirements are secured and complement NRECA event objectives.
• Assists in analyzing the financial performance of events and recommends changes to ensure cost-effectiveness based on variance analysis.
• Oversees reconciliation and coding of invoices to ensure proper accounts / sub-accounts for approval.
• Assists with process improvements by assessing policies and procedures for the planning and operation of events.
• Maintains and updates various reports for Meeting & Event Planning Department.

Required Qualifications and Skills

• Bachelor's degree in business, communications or related field required.
• Ability to perform and work on multiple tasks while being flexible and able to cope with changing conditions/policies/procedures in a fast-paced and sometimes intense working environment, while staying productive and maintaining high standards for the work product.
• Ability to communicate, both verbally and in writing in a clear and precise manner.
• Ability to use Microsoft Office tools (Excel, Word, Outlook, Power Point) and to operate various office equipment such as personal computer, copier, printer, fax machine or other job-related equipment.
• Ability to report to the office as required.
• Ability to travel within the United States for on-site events (10-20%).

Experience Required:
1 or more years of related experience preferred.

Essential Physical Requirements:

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and extensive reading.

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Disclaimer Statement: The preceding job description has been written to reflect management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

Additional Requirement:

The preceding job description has been written to reflect management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

NRECA is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please e-mail humanresources@nreca.coop or call: 703-907-5992 - NRECA Arlington Human Resources. Please call 402-483-9275 - NRECA Lincoln Human Resources, for Lincoln, NE employment opportunities. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

The U.S. Equal Employment Opportunity Commission (EEOC) recently released the 'Know Your Rights' poster, which updates and replaces the previous "EEO is the Law" poster and "EEO Is the Law Poster Supplement". 

Pay Transparency Non-Discrimination. NRECA will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision for more information.

E-Verify. As a Federal Contractor, NRECA is required to participate in the E-Verify Program to confirm eligibility to work in the United States. For information please click on the following link: E-Verify.

For more information about life at NRECA please visit www.Electric.coop.