Operations Assistant (Non-Exempt) Job Listing at Mercy in Ardmore, OK (Job ID 957079)

Description

We're a Little Different

Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service.

At Mercy, we believe in careers that match the unique gifts of unique individuals – careers that not only make the most of your skills and talents, but also your heart. Join us and discover why Modern Healthcare Magazine named us in its “Top 100 Places to Work.”

Overview:

Under the direction of the Manager, will perform a wide variety of duties to provide clerical and administrative support. Activities include, but are not limited to, maintenance of co-worker files, completion of payroll, and insuring adequate and proper unit and office supplies. Interacts with employees and members of other departments. Assists in unit operational support tasks; assists with Human Resources management; works cooperatively with others as part of a team and recognizes the importance of group goals. Responds to requests within authorized scope of knowledge and skills. Performs duties and responsibilities in a manner consistent with our mission, values, and Mercy Service Standards.

1 Safety/Risk Management:
a. Handles and maintains coworker files, reports and fiscal data in a confidential manner.
b. Maintains a clean workplace.
c. Ensures environment is safe.

2 Coordination of Services:
a. As unit liaison, communicates information to coworkers and leaders in a timely fashion.

b. Participates in unit activities and meetings, particularly concerning unit operations.
c. Demonstrates skill at time management and priority setting.
d. Assists with the completion of quarterly community reports.

e. Submit repair requests to appropriate departments for maintenance and housekeeping needs for environment.

3 Technology
a. Demonstrates competence in utilizing Dimensions software
b. Demonstrates competence in Microsoft Office software applications.
c. Demonstrates competence in Mercy Insight.

4 Staff Scheduling
a. Create schedule under the direction of department supervisor.
b. Input co-worker schedule into Kronos.

5. Meeting/Class Scheduling in applicable departments.
a. Schedule hospital meetings and classes in designated classrooms through GO SIGN ME UP.
c. Post weekly meeting/class schedules outside classrooms.

d. Complete excel spreadsheet with listing of community classes for Finance to process invoice payment.

e. Assist with preparing monthly report with funds to be transferred to other cost centers using the online registration system.

h. Assign classes to educators

i. Monitors class registrations and adds and cancels programs using minimum and maximum requirements.

j. Add additional classes as needed to meet public demand while ensuring that department does not go over approved hours for the pay period.

k. Assist with finding substitute educator when there is a call in.
Classroom Set-ups and Supplies
a. Create and send classroom set-ups to EVS department.
b. Keep accurate inventory records regarding storage of supplies.
c. Monitor classroom closets for low supplies and re-stock as needed for classes.
d. Tidy classroom closets as needed.
e. Maintain inventory of all marketing materials
f. Work with MarCom to supply to physician offices.
g. Assist with group Holiday Celebrations and other coworker and community events.
h.. Assist with scheduling of class participants through GO SIGN ME UP during times of high volume or when administrative assistant uses PTO.
i. Create and send invoices for offsite community classes for school districts and special group classes.
j. Prepare report with credit card payments to be transferred to other cost centers.

Qualifications:

Education: High school diploma or equivalent required.

Experience: Must have excellent communication skills and guest relations expertise.

Other skills & knowledge:(skills, knowledge, abilities)Working knowledge of Microsoft Office, Workday, Mercy Insight, GO SIGN ME UP registration system and UKG Dimensions scheduling programs.

We Offer Great Benefits:

Day-one comprehensive health, vision and dental coverage, PTO, tuition reimbursement and employer-matched retirement funds are just a few of the great benefits offered to eligible co-workers, including those working 32 hours or more per pay period!

We're bringing to life a healing ministry through compassionate care.

At Mercy, our supportive community will be behind you every step of your day, especially the tough ones. You will have opportunities to pioneer new models of care and transform the health care experience through advanced technology and innovative procedures. We're expanding to help our communities grow. Join us and be a part of it all.

What Makes You a Good Match for Mercy?

Compassion and professionalism go hand-in-hand with us. Having a positive outlook and a strong sense of advocacy is in perfect step with our mission and vision. We're also collaborative and unafraid to do a little extra to deliver excellent care – that's just part of our commitment. If that sounds like a good fit for you, we encourage you to apply.