Description
Department: Transplant-Kidney Acquisition
Status: Full-time, 40-hours per week, Exempt, Hybrid
Schedule: Monday-Friday, 9:00am-5:00pm
Job Summary:
MedStar Health is looking for a Program Coordinator II to join our team at MedStar Georgetown University Hospital!
At a senior level, the Program Coordinator II performs administrative and secretarial duties to facilitate management of the department's operational and personnel activities. Specific duties and responsibilities will vary based on departmental needs. These functions are performed in accordance with all applicable laws and regulations and MedStar Georgetown University Hospital's philosophy, policies, procedures and standards
Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move!
Primary Duties:
First point of contact for internal and external inquiries. Establish and maintain positive working relationships with patients, visitors, and all levels of personnel, stakeholders and leadership.
Provides administrative support for the department to include, but not limited to: calendar updates, scheduling of appointments, incoming phone calls, mail and package management, incoming and outgoing fax requests, managing and organizing hard and soft copy files.
Typing and editing of internal, administrative and external correspondences in a timely and accurate manner
Manage the flow of procedural orders, images and other documents that require administration and follow through on the completion of required workflow.
Manages schedules for varied functions including, but not limited to staff, patients, students, providers, leadership
Develops and maintains informational documents and materials for distribution to patients, customers
May organize and coordinate special events and projects for the department, including schedule and invitations, materials, logistics, budgeting, catering.
Maintains and enters data into various databases and systems
May serve as the on-site department personnel coordinator completing tasks such as access and security, building maintenance, IT resource coordination, equipment requisition and ordering.
May be responsible for the running, and management and review of various reports and queries for use and distribution inside and outside of the department.
Qualifications:
Bachelor's degree in business or health related field required.
5-7 years of related administrative experience required.
Shows excellence in interpersonal, verbal and written communication skills and excellent writing and editing skills.
Sound judgement and ability to think, act and make decisions independently.
Strong public relations, finance, operational, and organizational skills necessary.
Excellent knowledge of word processing, computer graphics, and spreadsheet software(s).
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