Executive Assistant II Job Listing at MedStar Medical Group in Washington, DC (Job ID req38194)

Description

General Summary of Position
Provides direct administrative support to an organizational Vice President. The Executive Assistant handles all correspondence, schedules appointments and meetings, arranges all travel and conferences, and coordinates all functions hosted by the VP . These functions are performed in accordance with all applicable laws and regulations and Georgetown University Hospital's philosophy, policies, procedures and standards.  This is a full time role, onsite 4 days per week and one day remote, at Georgetown University Hospital in Washington, DC.  

Minimum Qualifications
Education

• Associate's degree AA degree in business management or related field required, BS Degree preferred.

Experience

• 5-7 years Progressively responsible administrative experience with at least two years of experience in a large complex work environment required.

Knowledge, Skills, and Abilities

• Demonstrated excellence in interpersonal, verbal and written communication skills as well as excellent writing and editing skills.
• Sound judgement and ability to think, act and make decisions independently.
• Strong public relations, finance, operational, and organizational skills necessary.
• Excellent knowledge of word processing, computer graphics, and spreadsheet software(s).




Primary Duties and Responsibilities


• Coordinates the administrative details related to the responsibilities of the VP, which include: planning, preparing, and compiling necessary information and materials for routine activities and participating in special projects. Meetings, seminars, activities, travel arrangements and appointments are appropriately scheduled and arranged. All written and verbal communications are evaluated to determine appropriate response. Problems are resolved and/or referred appropriately. Maintain daily and monthly tickler file.
• Performs administrative duties required to complete transactions for the VP. Completes and maintains confidential personnel records including current employee profiles, and other documents that pertain to nursing credentialing per JC. Composition of correspondence, memoranda, and reports are completed in an accurate and timely fashion. Files, Manuals and records are organized and kept current. Create and maintain binders for all of the VP and Chief Nursing Officer direct reports for nursing and operational goals, dash boards and patient comments by unit.
• Serves as the liaison in Hospital Administration to a wide range of hospital and medical center personnel and with individuals outside of the institution to affect the exchange of information, arrange for services and/or complete administrative tasks. Positive working relationships are established with key hospital and medical center personnel and outside individuals that facilitate action and response. Professional demeanor as appropriate for the position. Interactions with department visitors, staff, and key personnel are appropriate.
• Supports the initiatives outlines in the Operating Plan and assist with special projects as assigned by the VP. Project work meets objectives outlined by VP and and is complete within appropriate deadlines
• Prepares for, attends, and participates in the staff and other meetings as required, performs such functions as preparing meeting materials, taking and transcribing minutes, etc. Computer and paper files are organized, accurate and documentation and data is readily retrievable. Confidentiality of information is maintained at all times.
• Performs other duties and responsibilities that are appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and is not to be considered as all-inclusive.

This position has a hiring range of $57,782.40 - $91.478.40


 

Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:

• Strong emphasis on teamwork—our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
• Comprehensive total rewards package—including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
• More career opportunities closer to home—as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.




 

About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.