Executive Assistant Job Listing at MedStar Medical Group in Washington, DC (Job ID req33595)

Description

Job Description
Provides executive level administrative support to the VP of Clinical Services/CNO and Senior Director of Nursing Practice and Operations.

Summary of Duties

• Maintains calendar and appointment schedules. 
• Performs administrative duties, prepares correspondence through dictation, composes written material, including emails, letters and memos, proofreads material with proficiency in Microsoft Office. 
• Handles, screens and prioritizes all telephone calls and correspondence directed to the supervisor. Lists, dates, and catalogs incoming and outgoing mail. Aids and direction to callers, visitors and staff as required.
• Manages travel expenses including recording of expenses, receipt preparation and submitting for approval. 
• Organizes, schedules, and confirms meetings. Prepares agenda items.  Reserves conference rooms and equipment selects and orders refreshments/meals and composes meeting notices and correspondence. Ensures timely distribution of correspondence.
• Maintains and updates policy/procedure manuals.
• Prepares payment vouchers for goods and services received by the department.
• Purchases and maintains supplies and inventory for the department. Coordinate's repair and/or replacement of broken equipment.
• Maintains files and assures that confidential activities are handled discreetly, and classified information is safeguarded.

Minimum Qualifications

• Associate's degree Required or one to three years formal training in Secretarial Science.
• 3-4 years Progressively more responsible job-related experience providing support to a C-suite executive. 
• Excellent verbal and written communication skills. 
• Strong time management and organizational skills. 
• Proficiency in Microsoft Office Suite.