Executive assistant Job Listing at Mastercard in Paris, Île-de-France (Job ID R-238723)

Description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant Overview:
We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.
Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.

Job Overview:
Performs general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining department records.

Responsibilities:

PRIORITIES
• Relieve management of administrative details such as T&Es and other processes
• Coordinate work flow
• Update and chase delegated tasks to ensure progress to deadlines
• Take initiative in manager's absence

COMMUNICATION
• Compose correspondence/reports for own or manager's signature
• Check deadlines on incoming requests and put preliminary work in play
• Process replies on own initiative or from manager's dictation or notes
• Research, draft or abstract reports
• Communicates with internal and external stakeholders: executive, administrative and line management personnel

APPOINTMENTS / MEETINGS / COMMITEES
• Maintain calendar ; ascertain which events require manager's presence and prioritize meetings
• Organise Operations and Strategic Committees meetings as well as the Accounts forum
• Fix commitments to maximize manager's time efficiency ;
• When manager chairs meetings prepare agenda in advance, arrange meeting facilities and all logistics
• Book appropriate venues when needed for client meals and/or offsites
• Work with external agency when needed for offsite/exceptional events

CONFIDENTIALITY
• Assure discreet handling of all internal and external business
• Act with diplomacy and discretion

VISITORS
• Organize appropriate logistics regarding all external visitors, including scheduling, catering and on-site reception and facilities coordination

TRAVEL
• Arrange travel following internal guidelines and process
• Handle itinerary, trip file, logistics as needed

ROUTINES
• Update mail/phone directories and mailing lists on Outlook
• Study and communicate company or department policies
• Cascade relevant communications to the Paris Office staff
• Recommend management action to improve standard operating procedures
• Collaborate on new procedures testing and implementation
• Perform admin process such as business continuity / crisis management support for manager and T&E, holidays approvals for team

All About you:
• Demonstrated professionalism and discretion, and experience in working with highly confidential information.
• Extremely collaborative and fostering a positive spirit and can-do attitude and is also extremely open in accepting feedback and suggestions.
• Extensive administrative experience in a corporate environment interfacing with c-suite executive level management, senior customers, and board members.
• Proficiency in Outlook and competency across the Microsoft Office suite including Word, Excel, PowerPoint.
• Experience with expense management platforms (such as Oracle).
• Experience in harmonizing across matrixed, cross functional and global organization structure.
• Experience in supporting senior level executives in a fast-paced corporate work environment.
• Must be proactive and solution oriented, looking for ways to add value and assist the team.
• Strong communication skills (written and verbal).
• Intrinsically-motivated, highly organized, detail-oriented and results-oriented.
• Able to work well under deadlines, anticipate needs and prioritize work accordingly.
• Fluent French and English required

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard's security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.

 Apply on company website