Senior Business Coordinator Job Listing at Kelly Services in Preston, WA (Job ID 9584237)

Description

We are hiring a Senior Business Coordinator to support a leading beverage manufacturer located in Preston, WA. In this role, you will be part of a fast-paced business support team that helps department leads stay organized and aligned with overall business objectives. The primary support for this position will be with the COO and Operations department.

 

Pay Rate: $28.85- $39.90

Duration: 4 months with potential for conversion to permanent employment

Location: Onsite in Preston, WA

Schedule: M-F, 7am- 4pm

 

Job Duties

Executive Support

• Meeting Management: Oversee executive calendars, schedule meetings, support by building presentations, sending agendas and recaps/action items.
• Annual Calendar: Using the annual operating calendar, support departments to stay on track for annual operating plan work, Monthly Strategy Meetings, departmental monthly meetings, department and company events, weekly recaps
• Coordination of Key Meetings: Managing lunches and any onsite/offsite day-of details as needed; Printed materials, room setup, booking of location, meeting invites.

 

Department-specific Support

• Help coordinate between Sales & Marketing, Meetings, events, calendar management
• Route and code invoices.
• DocuSign Management.
• Customer Gifts – Assisting with the ordering of gifts, packaging and distribution
• Support product portfolio addition activities, such as coordinating with third-party content creation partners, shipping and tracking sample requests, and other miscellaneous packages.
• Recreation/Clean-up of materials and PowerPoint Presentations.
• Events: Assisting with the planning and coordination of corporate events, conferences, and department functions. This includes securing venues, arranging catering, managing invitations, and overseeing logistics planning.
• Managing travel arrangements, including booking flights, accommodations, ground transportation, and creating detailed itineraries. This may involve coordinating with travel agencies or online booking.

 

Office Management

• Assist with scheduling Corporate Communication meetings, coordinating comms calendar, taking notes, and approving emails
• Ensure office organization/cleanliness, additional equipment, office supplies, etc.
• TR Mail Pick up & Process
• Updating TV Rotators and communications

 

Ad Hoc Support

• Providing additional support and assistance to the executive as needed, which may include personal errands, ad hoc research projects, or other tasks to help streamline workflow and maximize productivity.
• Ensure food safety, quality, and SQF practices are followed promptly, notifying the immediate manager of any food safety and/or quality issues.
• Complete other responsibilities as assigned.

 

Requirements:

• 5-10 years of professional experience, ideally Business Administration or Executive Support
• High attention to detail, critical for data management and entry.
• Proficiency with the Microsoft Office suite, mainly in PowerPoint, Excel, and Monday.com
• Calendar Management
• Event Planning and execution experience
• Executive Maturity & problem solving
• Can lift up to 30 lbs. and ship/pack

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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