Description
Kelly® is seeking a Project Administrator/coordinator to work at a premier HVAC Service Contractor in Orlando, FL. 32837
Pay rate: $24.04 - $26.44
Schedule- Mon-Friday 7am-4pm
This is an ONSITE position.
Temp to hire
Why you should apply to be a Project Coordinator:
• Competitive pay rate
• Premier mechanical services company
• Opportunity to work in a supportive and friendly environment
• Onsite benefits including medical, dental, 401K, vacation, and PTO
• Casual dress code with the ability to wear jeans on Fridays
What's a typical day as a Project Coordinator?
* Assists Project Managers with the planning, administration, financial accounting and reporting of projects.
* Provides administrative support in form of, typing, filing, emailing, correspondence routing and all administrative functions.
* Write's PO's for Project Managers and Field Employees.
* Review all invoices prior to Project Managers signatures.
*Oversees and handles all facets setting up and maintaining job files.
*Prepares Submittal Manuals and Payment & Performance Bonds if required by customer.
*Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
* Oversees and initiates billing for jobs in process and any required Pay Applications by the customer.
* Follow through with payroll questions from Accounting regarding timecards.
* Keep track of Accounts Receivables and follow through with past due notices, notice of non-payments and liens. Work with and communicate with Project Manager.
* Ensure all necessary permits are requested and obtained and call inspections as requested by Project Manager or Field Employee.
* File and track Notice To Owners, making sure they are issued on time.
Issuing Certificates of Insurance when opening job or when requested.
* Prepare WIP Reports for Project Managers at the end of the month.
Initiate Warranty Letters when required and distribute in Warranty book and copy to Service Group.
* Make travel arrangements/accommodations for Project Manager and Field
* Employees on out of town jobs or business related.
*Update AR weekly with report from accounting system and move amounts over to right columns according to past due days.
* Communicate with Project Managers and Project Administrators as to any changes or updates concerning Projects.
* Attend weekly AR meeting to review status and collection activity.
This job might be an outstanding fit if you:
• Have construction or similar relatable work experience with project management
• Are familiar with working with government, county, and city agencies
• Have prior experience with accounting software such as COINS or ERP
• Have a minimum of 5 years of experience in a similar role (1-2 years of experience within the 5-year range will be considered for strong candidates)
**Experience with Notice to Owners, liens, Certificates of Insurance, NOC's, Warranty Letters, purchase orders**
What happens next:
Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be a Project Coordinator today!
#GRACE
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Trust the office staffing pioneer.
Finding the right job isn't always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it!About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Apply on company website
Find Connections via Linkedin
