Office Manager Job Listing at Kelly Services in Cleveland, OH (Job ID US3533469_BH9720822)

Description

Office Manager
Our client is seeking an Office Manager to provide essential administrative support to their office, ensuring the smooth operation of activities and contributing to effective management of budgets, reimbursements, and other financial processes. This position is a temporary opportunity with the potential to hire full time.

• Pay: $22.3
• Hours: Monday – Friday 8:30am – 5:00pm
• Location:  University Circle, Cleveland Ohio

Job Summary:
Working under general direction and reporting to the Associate Director of Operations for Medical Education, the Office Manager will be responsible for coordinating logistics for events and meetings, supporting the leadership team, and managing day-to-day tasks in the office. This role plays a crucial part in facilitating the office's mission.
Essential Functions:

1. Financial Management (30%):
   • Authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, and conduct budget analysis/forecasting.
   • Aid in the processing of reimbursements and honorariums and play a significant role in budget reconciliation for various programs and activities.
2. Administrative Support (20%):
   • Process complex and highly confidential information.
   • Provide high-level administrative support to Med Ed Leadership, including coordinating appointments, managing calendars, and organizing office communications.
3. Attendance Tracking (20%):
   • Manage attendance tracking and reporting for medical students, updating the attendance system consistently and handling correspondence regarding attendance or performance issues.
4. Meeting Coordination (10%):
   • Arrange meetings and maintain necessary correspondence with attendees.
   • Collaborate with other offices to ensure consistent data collection and reporting.
5. Office Management (10%):
   • Oversee day-to-day operations of the office, providing general support, visitor management, and ensuring smooth office functions.

Qualifications:

• Experience: 6 years of related administrative, financial, or secretarial experience required.
• Education: High school diploma required; bachelor's degree preferred.

Required Skills:

1. Excellent communication skills, both written and verbal.
2. Ability to actively learn and understand new information for problem-solving and decision-making.
3. Proficiency in operating office equipment, including copy and fax machines.
4. Strong financial management skills, including budget preparation and expense reconciliation.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management systems.

Qualified candidates can apply to this posting or send resume to 4749@kellyservices.com for immediate consideration. 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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