Executive Assistant Job Listing at Kelly Services in Charlottetown, PE (Job ID CA3534612_BH9730425)

Description

Kelly is hiring!
We are looking for an Executive Assistant for our client in Charlottetown, PE with the healthcare sector. The Executive Administrative Assistant to the CEO provides confidential senior administrative and secretarial support to ensure the effective operation of the CEO's office. This role involves a wide range of administrative tasks, including scheduling, correspondence preparation, and liaising with various stakeholders to facilitate smooth communication and operations within the organization.
Please note: this is a contract position set at 3 months, with a possibility of an extension or conversion.
Duties and Responsibilities:
1. Administrative Support (80% of Role)

• Provide comprehensive administrative and secretarial support to the CEO, including:
  • Assist in the preparation of briefing notes, reports, and other materials.
  • Draft correspondence, memoranda, and documentation on various subjects, ensuring confidentiality is maintained.
  • Develop and maintain directories of frequently contacted individuals within the organization and external agencies.
  • Schedule meetings and appointments, manage the CEO's calendar, resolve scheduling conflicts, and coordinate travel arrangements.
  • Maintain organized administrative and electronic files in accordance with Records Information Management principles for effective information retrieval.

2. Liaison Responsibilities

• Maintain positive working relationships with the Executive Leadership Team.
• Assist the CEO in business-related interactions with government levels, agencies, and private sector stakeholders.
• Interpret and communicate legislation, departmental policies, and programs as appropriate.
• Liaise with various government offices, professional organizations, and advocacy groups to facilitate communication and collaboration.

3. Scheduling and Meetings

• Schedule and coordinate meetings, ensuring all arrangements are in place, including:
  • Preparing meeting materials in advance and notifying participants of meeting details.
  • Arranging logistics such as guest speakers, room bookings, and audio-visual equipment.

4. Communication and Information Flow

• Understand and communicate the mission and services.
• Manage incoming inquiries via phone, email, and in-person, directing them appropriately.
• Review and summarize correspondence and reports, flagging priority issues for the CEO.
• Follow up on CEO requests, ensuring deadlines are met and actions are completed.

5. Travel Arrangements (10% of Role)

• Coordinate all travel arrangements for the CEO, including in-province and out-of-province travel and accommodation.
• Prepare and submit travel claims as required.

6. Other Duties (10% of Role)

• Order office supplies and issue Local Purchase Orders as necessary.
• Maintain an organized filing system.
• Assist with special projects assigned by the CEO and perform other duties as required.

Position Requirements:

• Minimum Qualifications:
  • Successful completion of Grade 12.
  • Completion of a recognized post-secondary program in secretarial studies, office administration, or business.
  • Extensive experience providing senior administrative support.
  • Proficiency in Microsoft Office Suite and related software.
  • High degree of proficiency in English composition and communication.
  • Strong organizational, time management, and interpersonal skills.
  • Excellent decision-making abilities and judgment.
  • Capacity to work efficiently under a demanding workload.
• Other Qualifications/Assets:
  • Records Information Management training is an asset.
  • Bilingualism is considered an asset.

Perks:

• Pay rate: $28.50/hr
• Hybrid work model
• Great work environment
• Hundreds of free training courses through our Kelly Learning Center that you can access from home 24/7

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further and apply today!

Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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