Description
Kelly® Science & Clinical is seeking a Clinical Trials Administrative Assistant/ Receptionist for Temp-to-Hire (Contract-to-Perm) position at a research institute in the Twin Cities area.
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Job Title: Clinical Trials Administrative Assistant/Receptionist
Location: St. Paul, MN
Pay Range: $23-25/hour
Job Type: Contract-to-Hire (Temp-to-Perm), ~3 month assignment before potential conversion
Company Overview:
We conduct early-stage clinical trials for leading pharmaceutical and biotechnology companies, ensuring high-quality research and a smooth experience for participants, clients, and staff.
Position Overview:
The Clinical Trials Receptionist is responsible for front desk operations and administrative support related to screening and outpatient appointments. This role involves interacting with participants and staff, ensuring efficient processes, and maintaining a professional environment.
Key Responsibilities:
- Greet and direct visitors, clients, and participants.
- Prepare and guide volunteers through screening paperwork.
- Manage distribution of study compensation checks.
- Answer and direct phone calls, take messages, and provide general information.
- Handle shipping and receiving of packages via USPS, UPS, and FedEx.
- Coordinate participant check-ins for appointments and ensure accurate documentation.
- Process and file clinical trial documents (e.g., CDA/CTA, W-9s).
- Maintain office supplies, technology, and administrative resources.
- Ensure all visitors are logged and comply with security protocols.
- Adhere to ICH/GCP guidelines and company SOPs.
Screening & Outpatient Admissions:
- Verify participant paperwork, identification, and labeling.
- Ensure participants have necessary study documentation upon arrival.
- Update outpatient calendars and follow up with no-shows.
Requirements:
- Previous medical reception or industry experience preferred.
- Strong communication and attention to detail.
- Proficiency in Microsoft Office.
- Professionalism and the ability to manage multiple tasks.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly® Science & Clinical?
Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world's most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals—it's the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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