Administrative Assistant II Job Listing at Kelly Services in Cambridge, MA (Job ID US3537486_BH9739663)

Description

Finding a job that fits your lifestyle isn't always easy. That's where Kelly® comes in. We're seeking an Administrative Assistant II to work at a multinational manufacturing company in Cambridge, MA. Sounds good? Take a closer look below. We're here to help you find something great that works for you—so you won't miss a moment of what really matters in your life.  
Pay Rate: $27-32 per hour depending on years of experience

Why should you apply to be a Administrative Assistant II?

• Competitive pay rate.
• Flexible hours
• Career growth opportunities.

What's a typical day as a Administrative Assistant II? You'll:

• Provide comprehensive administrative support, including document preparation, data entry, record maintenance, and invoice processing.
• Coordinate meeting and travel arrangements, including booking flights, accommodations, and scheduling itineraries.
• Manage expense reporting using Concur and handle vendor management tasks.
• Support event planning and execution, including organizing business meetings, offsite events, team-building activities, and corporate gatherings.
• Assist in facilities maintenance and oversee office supply procurement, catering coordination, and general clerical duties.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Oversee merchandise orders, gifts, shipping, and receiving, ensuring accurate order fulfillment and resolution of return issues.
• Prepare and run various reports related to human resource tracking, accounting, and operational needs.
• Serve as the primary point of contact for external guests and partners, ensuring a professional and welcoming experience.

This job might be an outstanding fit if you have:

• Bachelor's or College degree preferred.
• Minimum of 3-5 years in an administrative role, with experience in the pharmaceutical industry required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong internet research and time management skills.
• Experience with Concur for expense reporting is a plus.
• Exceptional written and verbal communication skills, with the ability to communicate complex or sensitive information effectively.
• Strong organizational and problem-solving skills, with meticulous attention to detail.
• Ability to work independently and handle shifting priorities in a fast-paced, innovative environment.
• Professionalism, discretion, and sound judgment in handling confidential and sensitive materials.
• Experience in planning and executing events, including logistics coordination, vendor management, and problem resolution.
• Excellent interpersonal and customer service skills, ensuring a smooth and positive experience for team members and external stakeholders.
• Familiarity with consulting regulations when working with Health Care Professionals (HCPs) and Key Opinion Leaders is a plus.

What happens next
Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be a Administrative Assistant II today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn't always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website