Administrative Assistant / Fact Witness Coordinator Supporting the US Attorney's Office/ Fact Witness Coordinator Job Listing at FSA in San Juan, San Juan (Job ID 5001065874206)

Description

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Paralegal I working as a Fact Witness Coordinator. In this role, you will be supporting the overall mission of the US Attorney's Office (USAO). If you are looking for a meaningful, mission driven career, Join FSA!   A Paralegal I performs, but is not limited to the following duties:

• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Provide witness management assistance prior to, during, and after trial. Typical assignments include: working directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to fact witness appearancem ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

Requirements

A Paralegal I must meet the following qualifications:

• A four year undergraduate degree or HS Diploma/GED and additional 2 year experience
• Attention to detail and the ability to read and follow directions
• Hands on familiarity with a variety of computer applications, including wordprocessing, database, spreadsheets, and telecommunications
• Ability to consistently deliver highest quality of work under extreme pressure
• Sound working knowledge of Department of Justice Fact Witness Program regulations and procedures (preferred)
• Basic paralegal knowledge, including knowledge of standard legal citation system sufficient to perform basic legal research
• Excellent written and oral communication skills and thorough knowledge of legal research tools
• Hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, and telecommunications
• Ability to consistently deliver highest quality work under extreme pressure
• Equivalent combination of relevant education and experience may be substituted as appropriate
• Skill in operating a personal computer, scanner, or other automated office equipment.
• Ability to read, speak, and write English is required.
• Ability to read, speak, and write Spanish is preferred but not required.
• Travel for training might be required.
• Overtime might be required on an as needed basis.
• Utilize GOV to travel to Old San Juan Court House.

This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation.   Agency Overview The United States Attorney's Office (USAO) serves as the nation's principal litigators under the direction of the Attorney General.   Benefit Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program. For more information, click here.

EEO Statement

FSA is proud to be an Affirmative Action/ Equal Opportunity Employer. We recruit, employ, train, compensate, and promote qualified persons in all job titles without regard to age, ancestry, color, gender, HIV status, marital status, medical condition, national origin, physical or mental disability, race, religion, sex, sexual orientation (including gender expression and identity) veteran status, family leave status, and any protected group status as defined by applicable law. FSA is proud to maintain a drug-free workplace. Satisfactory completion of a post-offer drug screening is a condition of employment. As a supplier of services to federal government agencies, such as DEA, FBI, USCIS, USPIS, etc., we also adhere to agency standards with respect to prior drug usage.

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