Description
Admin Specialist Assoc Health
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**How to Apply**
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
**Job Summary**
Support administration of Allied Health Education programs in the Department of Pathology such as internships and apprenticeships in Phlebotomy, Medical Laboratory Science, Histotechnology, Pathologist's Assistant. Support planning and execution of internal educational events and community outreach events, support documentation for educational programs, and coordination of allied health visiting observers in the Department of Pathology.
**Mission Statement**
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
**Why Join Michigan Medicine?**
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
**What Benefits can you Look Forward to?**
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
**Responsibilities***
**Responsibilities - 80% Allied Health Education Support**
Event support (educational events such as CP Symposium, New Employee Orientation, Intern Interviews, School Visits, Community Outreach Events)
Reserve venues and rooms for events
Order and set up food for events,
Distribute communications about events
Assist with managing education sessions in the Cornerstone learning platform
Manage participant sign-in and credit for educational events
Assist with A/V for events
Assist with exhibiting at community outreach events, career fairs, Youth Summit, etc. (help move display items and set-up, interact with participants, etc.)
Moderate/Facilitate at New Employee Orientation and other educational events on both NCRC and main medical campus
Maintain documentation for PACE accredited educational events using CE Organizer
Maintain schedule of educational events
Assist with coordination of speakers for events such as CP Symposium
Point person for PRODIGY interest group program
**Other support**
Order supplies
Conduct tours of Pathology spaces at NCRC and UH, shuttle bus
Assist with intern/learner onboarding and documentation i. e. communication, badge, parking
Prepare educational materials for events
Assist with managing allied health visiting observers, meet them on site, show them around, documentation
Assist with documentation associated with registered apprenticeship program (documentation for Dept of Labor and grant funding agencies such as GoingPro)
Assist with administration of allied health training programs and trainees
Record meeting minutes
Assist with surveys of education program participants, build surveys, report results
Schedule meetings
Prepare communications for internal and external presentations
Respond to messages on Handshake (college recruiting app) and other social media platforms
Assist FISH! training, present at sessions, send follow up emails to participants
Submit content for Pathology Newsletter and other communication formats
Track and document projects and milestones
Other duties as assigned
**Responsibilities - 20% Medical Education/Training Program Support**
Manage CME for Pathology events such as New Frontiers, Forensic Conference, CP Symposium, etc.
Coordinate centralized CME management for Pathology offerings
Assist with trainee(resident/fellow) tours and interviews
Assist with medical education visiting observers
Other duties as assigned
**Required Qualifications***
Associate or bachelor's degree
3-5 years administration experience
Proficiency with Microsoft Office Suite products and Google tools or a similar product and videoconferencing applications such as Zoom.
Demonstrated high-level interpersonal skills and positive service-oriented attitude.
Ability to exercise initiative, independent judgement, diplomacy, and confidentiality, and to work effectively independently and collaboratively as a member of a team.
Excellent organizational skills and a high degree of attention to details and accuracy.
Strong verbal and written communication skills.
Ability to manage competing priorities and meet deadlines.
**Desired Qualifications***
Event planning/support experience
Healthcare or medical laboratory related experience
**Additional Information**
Onsite (not remote) on both NCRC and main medical campus
Some travel to community outreach events
May require occasional weekend and evening support at events
**Background Screening**
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
**Application Deadline**
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
**U-M EEO/AA Statement**
The University of Michigan is an equal opportunity/affirmative action employer.
**Job Detail**
**Job Opening ID**
252119
**Workin
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