Assistant to Associate Deans (Hybrid) Job Listing at DePaul University in Chicago, IL (Job ID 1576)

Description

The Highlights: This position reports to the Executive Associate Dean and also assists the Associate Dean for Scheduling and Curriculum and the Associate Dean for Research and Graduate Programs.  The Assistant to the Associate Deans will coordinate, arrange, and support ongoing activities and special projects of the LAS Dean's Office as assigned by the Associate Deans.  This position provides continuity in both processes and timelines, especially during transition periods of the Associate Deans.
 

What You'll Do:

• Research Committee and LAS Committee on Undergraduate Research: coordination of student and faculty grant programs and related committees as directed: scheduling, correspondence, records archive, coordination of payment/reimbursement.  
• Support the associate deans with special projects and tasks—groups/workshops/seminars/orientations/symposia/data collection and management—as needed.  
• College Committee on Curriculum and Programs (CCCP): coordination of monthly meetings, committee correspondence, minutes, and records archive.  
• Awards committee: coordination of communication, meetings, marketing, and events. 
• Independently coordinate the LAS Honors Convocation - communicate with faculty/students/vendors, manage the event budget, develop plans with St. Vincent DePaul Church/Facility Operations/Catering, hire and train student assistants for the day-of event, market the event.  
• Independently coordinate the LAS Grade Challenge process and assist the College Exceptions Committee, to include form management, correspondence, records archiving, official notifications.
• Primary responsibility for the implementation and execution of special events and projects for the Dean and Associate Deans - including the Awards Committee, LAS Honors Convocation, Committee on Curriculum and Programs, and Committee on Undergraduate Research. 
• Manage budgets for multiple college level grants 

For consideration, please include a resume and cover letter.
 

What You'll Need:

• Bachelor's degree required.  
• Two to three years of experience in an administrative support position in a college or other academic setting preferred.
• Knowledge of academic office environment
• Strong organization and time management skills
• Orientation to detail
• Ability to work independently/resourcefully
• Anticipatory (proactive) disposition
• Ability to collaborate with people at all institutional levels.
• Advanced knowledge of Microsoft Office, specifically Outlook, Word and Excel.
• Event planning experience strongly desired]
• Excellent written and oral communication 
• Confidentiality and Discretion
• The position may require participation in weekend and evening events.
   

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

 

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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