Word/Data Processing Clerk III - Facilities Administrative Assistant Job Listing at City of Edmonton in Edmonton, AB (Job ID 51987)

Description

The Edmonton Police Service (EPS) is seeking one (1) individual with excellent customer service skills to manage the Facility and Fleet Management Branch Office and Police Headquarters Private Vehicle Parking program.  Responsibilities for this position include:

• Front Counter for Facility and Fleet Management Branch providing customer service to all levels of EPS staff
• Perform Goods Receipt in SAP for maintenance and service invoices.
• Act as the central booking and tracking for boardrooms.
• Act as the Facilities Management FOIPP representative to carry out annual retention/disposal audit of files within Facilities Management Branch filing system as required by the FOIPP act and following EPS records management procedures.
• Manage and maintain the Director of Facilities Management's email inbox when absent.
• Managing and administering the Police Headquarters Private Vehicle Parking system. Responsible for maintaining all information and files relating to parking including documents, spreadsheets, applications, emails, and website postings.
• Responsible for delegation, assignment, and deletion of private vehicle parking stall ownership and liaising with Payroll for biweekly deductions.
• Complete regular audits of parking pass holders, parking stalls, and investigate and follow up as necessary to ensure that the complex Terms & Conditions are followed using investigative skills and independent decision making.
• Responsible to manage all parking violations, including investigation and independent decision making to verify violations, determine offenders, and follow up as necessary on a case-by-case basis, at times liaising with Senior Management in various EPS departments and contact City of Edmonton bylaw enforcement as necessary.
• Triage incoming Moves and Furniture requests
• Authorizing work orders to the move and furniture contractor
• Escalating complex requests to Manager for review and assignment
• Act as a central departmental contact for maintenance/repairs for 35 EPS facilities totaling over 1,000,000 sq. ft.
• Co-ordinate, schedule and authorize repairs/maintenance, set expectations of timelines, and advise status on requests and concerns.
• Other related duties as required.