Shop Clerk Job Listing at City of Edmonton in Edmonton, AB (Job ID 51860)

Description

The City of Edmonton is seeking a highly organized and efficient individual to join our Fleet & Facility Services team as a Shop Clerk. This role plays a crucial part in ensuring the smooth operation of our maintenance facilities. If you have a strong administrative background with experience in payroll, finance, and work order management, we encourage you to apply!

Reporting to the Garage Supervisor, the Shop Clerk is responsible for coordinating a variety of administrative, operational, and financial processes to ensure the efficient operation of our maintenance facilities. As the sole administrative professional in the operations environment, you will act as the liaison between other departments and branch resources, proactively managing and supporting operations. Your key responsibilities will include coordinating with clients, managing repair quotes, validating payroll data, creating purchase orders, and coordinating garage-specific functions.

What will you do?

• Build, validate, and finalize quote estimates for repair work; coordinate with Forepersons/Technicians; seek approval from client and/or appropriate authorization level
• Coordinate with clients for the delivery and pick up of units for preventative maintenance
• Audit and process payroll, investigate discrepancies, and ensure compliance with the appropriate Collective Agreement
• Manage all payroll transactions, including sick leave, WCB, and LTD, and run various audit reports
• Create purchase orders, reconcile invoices, and manage the procurement of goods and services
• Verify the accuracy of completed work orders, including labor, parts, and vendor costs
• Enter data into various systems (SAP, Oracle Primavera P6, Safety Data Management System, ARIBA) and maintain accurate records
• Provide administrative support to the Garage Supervisor and Forepersons, including calendar management, meeting coordination, and event planning
• Support OH&S initiatives by scheduling meetings and inspections, and maintaining related records
• Liaising with Safety Representatives and support a variety of administrative tasks, such as coordinating training, managing lockers and uniforms, distributing mail, and maintaining bulletin boards
• Validate payroll data in M5 for Foreperson authorization; correct errors and ensure timely pass-off to SAP
• Create purchase orders in SAP Ariba, notifications, service orders, and reconcile financial data
• Manage the Supervisors' calendar and coordinate garage specific functions, such as safety inspections, meetings, emergency response drills
• Primary coordinator of the Safety Data Management System, such as meetings, inspections, near miss reporting
• Run a variety of operations and financial reports from M5 and summarize information
• Maintain records; create and manage Google files, shared folders, and communication items