Clerk II Job Listing at City of Edmonton in Edmonton, AB (Job ID 51865)

Description

Affordable housing is fundamental to the physical, economic and social well-being of individuals and families and key to the creation of diverse and inclusive communities. The City of Edmonton is committed to increasing the supply of affordable housing and ensuring a range of housing choices are available in all areas of the city. If you're looking for a meaningful opportunity to contribute to this effort, then this role may be for you!

We are seeking a highly organized and detailed-oriented Clerk II to join our dynamic team and help work towards addressing the housing crisis. In this role, you will provide comprehensive administrative support to both the Affordable Housing & Homelessness (AH&H) team and the Housing Action Team (HAT), ensuring the smooth operation of daily activities and contributing to the team's success in addressing critical housing needs in our community. If you are a skilled administrative professional with a passion for public service and a commitment to making a difference, we encourage you to apply.

The Clerk II is a key member of the AH&H and HAT teams, providing administrative support to the Directors and the broader teams. You will manage calendars, coordinate meetings, process payments, track documents, and respond to inquiries from various stakeholders. Your ability to prioritize tasks, maintain accuracy, and work effectively in a fast-paced environment will be essential to your success in this role. By providing efficient and reliable administrative support, you will contribute to the AH&H team's efforts to provide affordable housing and support services to Edmontonians in need.

What will you do?

• Manage calendars and schedule meetings for the Director and team members, ensuring effective coordination and prioritization of appointments
• Monitor and respond to emails, prioritize urgent items, and maintain strict confidentiality of sensitive information
• Prepare meeting materials, take minutes, and follow up on action items to ensure effective communication and progress on projects
• Process payments, track expenses, and maintain accurate records for the section's financial activities
• Manage and maintain a filing system, ensuring compliance with records management procedures and FOIP requirements
• Provide administrative support to new hires and departing employees, ensuring a smooth onboarding and offboarding process
• Respond to inquiries from the public, stakeholders, and other City departments, providing timely and accurate information
• Support the Integration Coordinator with various tasks, including Council report management and public inquiry tracking
• Maintain a working knowledge of departmental and branch operations, policies, and procedures to ensure compliance and efficiency
• Contribute to a positive and collaborative work environment, fostering teamwork and cooperation among colleagues
• Other duties as assigned