Administrative Support Clerk II Job Listing at City of Edmonton in Edmonton, AB (Job ID 51531)

Description

We are seeking a dynamic and organized individual to join our team as an Administrative Support Clerk. In this role, you will play a key part in ensuring the smooth operation of our Admin Support Team/Branch. You will be responsible for providing a wide range of clerical and administrative services, requiring both collaborative teamwork and independent decision-making.

What will you do?

• Providing direct administrative support to the Open City and Technology Branch, including meeting preparation, catering, meeting minutes, follow-up of action items, agenda development, delegation of authority, and support of travel and training requests
• Functioning independently within established guidelines and escalating difficult or unusual problems to the supervisor
• Using personal computers and various software to complete assignments
• Accurate and timely assistance with purchase orders, invoice payments, and credit card transactions
• Creating purchase order numbers for contract and invoice payments
• Coordinating stationery supply orders through Ariba
• Coordinating repairs for general maintenance and ensuring printers are in good working order, including troubleshooting and training
• Coordinating building maintenance, furniture, and equipment repair requests with facilities or maintenance contractors
• Acting as the emergency evacuation contact for the floor and maintaining office security
• Coordinating and issuing loaner access cards and maintaining after-hours access
• Coordinating courier requests and directing visitors
• Assisting with records retention and disposal
• Providing administrative support to the Open City and Technology Leadership Team, including coordinating meetings, managing schedules, preparing documents, and handling correspondence
• Coordinating and planning travel requirements for the Branch, including booking flights, hotels, and arranging destination travel
• Coordinating internal and external training and conferences
• Arranging for business cards, security access cards, and parking
• Supporting employee expense reporting
• Acting as the Branch Records Advisor