SENIOR ADMINISTRATIVE SPECIALIST Job Listing at City of Baton Rouge in Baton Rouge, LA (Job ID 2400786-1)

Description

Job Announcement City of Baton Rouge/Parish of EBR

Job Title: SENIOR ADMINISTRATIVE SPECIALIST
Type of Vacancy: Open Competitive
Job Opening No.: 2400786-1
Job Code: 2022
Work Location: RETIREMENT OFFICE
Starting Salary: $14.7500 Hourly / $30,680 Annually
Pay Grade: 1150
Application Dates: 11/15/2024 - 11/28/2024
Application Times: Friday 12 Noon - Thursday

NOTE:
Applicants using education to qualify for any job MUST attach a copy of their degree or transcript to their application at the time of applying. Applicants applying for any position that requires an official certification MUST attach a copy of that certification at the time of applying. Applicants MAY use experience as a substitution only if the minimum requirements indicates such. Failure to provide documentation of education, licenses, certifications, and courses may result in your application being REJECTED or a lower application score.

GENERAL DESCRIPTION
Under the direction of a higher classification, performs advanced level clerical and administrative support work of a complex nature. Work involves a variety of clerical and administrative support duties designed to assist a division head or assistant department head with the day to day operations. Work also involves the overall coordination of division projects. Incumbents in this classification exercise considerable independent judgment, as well as confidentiality. May supervise subordinate clerical personnel. Work is reviewed through conferences and results obtained. Performs other work as requested.

MINIMUM REQUIREMENTS


EDUCATION AND EXPERIENCE
High school diploma, GED, HiSET, or equivalent certificate of competency, supplemented by courses in business education, and five years of experience in a variety of responsible clerical duties, including six months of supervisory experience (supervision can include either employee or project supervision).

SUBSTITUTIONS
Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES/REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) Position(s) of this classification may require a valid Louisiana driver's license. If license is required, must be maintained throughout employment in this position.

OTHER JOB ASPECTS
Position(s) may require passing a typing (45 words per minute), word processing, spreadsheet, Microsoft Windows proficiency and/or other computer skill test(s). For security purposes, all applicants/employees of EMS-Prison Medical Services must obtain and maintain security clearance with the East Baton Rouge Parish Sheriff's Office throughout employment in this classification.

SELECTIVE CERTIFICATION
None.

EXAMINATION
Advanced Clerical examination required (may take up to 2 ½ hours from test start time). Subject areas and other exam preparation information are available at: https://www.brla.gov/261/Examination-Preparation. Examinations are available on most Tuesdays, 8:30 – 9:00 am, check-in, Thursdays, *12:00 - 12:30 pm, and Fridays, 8:30 – 9:00 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. Picture identification, proof of social security number and a completed online employment application are required for test room admittance. *Where exam volume is expected to be high, check-in of applicants may begin as early as 11:30 am in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE
In your employment application, please include detailed information such as software and equipment used, documents produced, fiscal or legal duties performed, types of customer service provided, decisions made, guidelines followed, supervisory duties, etc. Failure to provide a detailed description of job duties may result in your application being rejected or a lower application score. Note: For the complete job specification, please visit www.brla.gov/hr. Job Announcement City of Baton Rouge/Parish of EBR Career Assessment: Explore career options and take a free career assessment at www.brla.gov/careerguide.