Administrative Coordinator - Mandarin Immersion - Lafayette Region Job Listing at Charter Schools USA in Baton Rouge, LA (Job ID 22815)

Description

JOB PURPOSE:Provide administrative support as required to the Vice President and Sr. Director of Education. The Administrative Coordinator is the primary liaison for all academic related contacts, including all school principals and assistant principals. This role calls for continuous collaboration and communication in the workplace. The Administrative Coordinator must be willing to take direction and initiative, as he/she will be working on several projects at one time. This position deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Tracks and manages paper/electronic files.
• Manages all travel arrangements including air, car, and/or hotel. 
• Prepares travel and other expense reports for reimbursement. 
• Facilitates expense report approvals for principals. 
• Manages calendars for Vice President & Sr. Director of EDU
• Coordinates staff meetings, conferences, etc.
• Facilitates PTO approvals for all school principals. 
• Creates meeting agendas, take minutes (as requested), and tracks action items for meetings. 
• Answers basic questions for callers; checks supervisors' messages in voice mail system daily.
• Responds to parent complaints as appropriate.
• Prepares letters, contact lists, databases, etc. 
• Makes appointments including scheduling meetings and conference calls. 
• Works independently and within a team on special and nonrecurring and ongoing projects.
• Follows federal and state laws, as well as company policies.

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SKILLS AND KNOWLEDGE

1. Demonstrates enthusiasm and commitment toward the job and the mission of the company; supports the company's values in the strategic areas of academic excellence, operational performance, superior culture, and financial health and growth, as outlined in the Employee Handbook.
2. Works and interacts with staff and relates to individuals at all levels of the organization; relates to individuals at all levels. As unique situations present themselves, the incumbent must be sensitive to corporate needs, employee goodwill, and the public image.
3. Has the ability to support department's teamwork and demonstrate collegiality and professionalism with other departments.
4. Possesses strong time management & organizational skills and the ability to prioritize wisely. 
5. Has the ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
6. Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Strives to research, evaluate and implement best practices.
7. Possesses strong customer orientation.
8. Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. 
9. Is proactive and takes initiative; thinks creatively; drives projects to completion; insists on highest level of quality.
10. Demonstrates excellent oral (including presentations), written, interpersonal (active listening), skills and ability in negotiating and influencing; great phone etiquette. 
11. Possesses good knowledge of company and departmental policies and procedures.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Usual office working conditions.

PHYSICAL DEMANDS

• The Administrative Coordinator will spend long hours sitting and using office equipment and computers, which can cause muscle strain. 
• The Administrative Coordinator is faced with constant interruptions and will spend long hours in intense concentration entering information in the computer, which requires attention to detail and high level of accuracy. 
• The Administrative Coordinator will deal with a wide variety of people on various issues.
• There are a number of deadlines associated with this position, which may cause significant stress.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

• Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.
• This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

FLSA OVERTIME CATEGORY
Job is exempt from the overtime provisions of the Fair Labor Standards Act.

EVALUATION
Performance will be evaluated in accordance with Charter Schools USA's policy.

DECLARATION
The Charter Schools USA Human Resources Department retains the sole right and discretion to make changes to this position description. Any employee making changes unauthorized by Human Resources Department will be subject to disciplinary action up to and including termination.

JOB REQUIREMENTS:

• High School Diploma or Bachelor's Degree from an accredited institution or equivalent combination of education and experience. 
• Minimum of two (2) years of work experience and or training in a relevant position.
• Proficient experience with Microsoft Office (Word, Excel, PowerPoint, etc.).
• Professional appearance and telephone manner is essential. 
• Commitment to company values.
• Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.