Development Coordinator Job Listing at Bellevue College in Bellevue, WA (Job ID 14684)

Description

Position Summary  

The Development Coordinator is responsible for providing support services for Bellevue College Foundation (BCF) development staff, donors, prospects, and other stakeholders. This position is responsible for managing all aspects of the fundraising database including gift processing, gift acknowledgment, gift and data auditing, as well as managing customer service, research, and donor communications related to donor giving. The position supports the Development staff in meeting annual and special campaign related fundraising goals.

The Development Coordinator works in the BC Foundation office and will report to the Associate Director of Development-Annual Giving. This position will have primary responsibility for managing the day-to-day gift and data management activities related to gift processing, data requests, and database maintenance. This position will also support the BCF development staff, Board of Directors, and other key volunteers to achieve the annual fundraising goals of the Foundation, including all major fundraising events.

Responsibilities include supporting the BCF development staff as appropriate in preparing reports, maintaining databases, processing contributions, providing first-tier customer service in person, via phone and email; will draft gift acknowledgment/thank you letters, supporting successful fundraising and donor stewardship events, researching donor prospects and constituent groups, and other duties and processes necessary to maintain the integrity of our donor and prospect base. This position is also responsible for the Foundation in-kind donation campaign, including interaction with donors, securing gifts, collection of assets, reconciliation, and donor stewardship tasks related to in-kind donations and item procurement.
 

Pay, Benefits & Work Schedule  

Position Salary Range: $57,773/year - $80,882/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hires start no higher than 1/4 tile based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position may be eligible for the overtime provisions of the Fair Labor Standards Act; salaries below the WA State Salary Threshold is eligible for overtime pay.

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

Institutional Advancement is the external facing division of Bellevue College which includes marketing, web editing, KBCS radio station, public relations, creative services and the Bellevue College Foundation. The Bellevue College Foundation is a nonprofit organization dedicated to supporting Bellevue College and its students. Its mission is to foster educational excellence and student success by generating financial resources, building community partnerships, and facilitating access to quality education. The foundation provides scholarships, funds innovative programs, and supports faculty and staff development to enhance academic experience. It works closely with donors, alumni, businesses, and community members to create opportunities for students and help them achieve their educational and career goals. Through its efforts, the Bellevue College Foundation plays a key role in empowering students and strengthening the community.

Essential Functions  

Financial and Gift Processing

• Enter all data related to donations (cash, pledges and in-kind contributions) into our Customer Relationship Management (CRM) database, Black Baud's Raiser's Edge (RE) and apply correct coding such as appeal, campaign, packages, and allocation codes for each record in an accurate and timely manner.
• Gift reconciliation through daily, monthly, and as needed periods to assure that all gifts are received and logged correctly into RE.
• Manage the billing and pledge reminder process for the BC Foundation.
• Provide Fundraising & Donation reports to Foundation staff and campus partners.
• Support budget and finance reporting.
• Support Foundation audit and tax preparation.
   

Database and Data Management

• Conduct data integrity and clean-up in our CRM database, RE
• Ensure that all appropriate gift documentation is filed and maintained.
• Collect, review, and categorize data to assist Development staff in evaluating and determining development strategies.
• Manage the creation, review, and maintenance of all Development related Procedure and Process Documents.
• Utilize RE as well as other data tools to create and run ad hoc, recurring, financial, and fundraising reports for analysis and audit purposes and to inform strategic activity.
• Manage data uploads and downloads into and out of the CRM, including working with import software to perform data transfer.
• Act as primary day to day contact with database consultants while performing CRM maintenance and process improvements.
   

Donor Stewardship

• Manage the donor acknowledgement/thank you process including timely and effective communication to donors, supporters, and friends of the Foundation to deepen their relationship with the Foundation and College.
• Support New Donor Stewardship through welcome packets and other stewardship tools and processes.
• Provide customer service to prospects, donors, board members, and other stakeholders.
• Appropriately steward all in-kind donations.
• Support Events Team in managing appropriate stewardship of sponsorships and other event related donations and registrations.
   

Other

• Conduct donor and prospect research, as requested.
• Coverage of some supervisor duties during absences.
• Perform other duties as assigned 

Minimum Qualifications  

• Associate Degree. Relevant work experience may be substituted for the education requirement on a year-for-year basis.
• At least two (2) years of work experience in fundraising or development.
• Knowledge of basic accounting principles.
• Effective communication skills and organizational skills.
• Knowledge of CRMs like Blackbaud Raiser's Edge.
• Demonstrated moderate to advanced level computer skills including the most current Windows operating system and Microsoft Office Suite, specifically MS Excel and MS Word programs.
• Demonstrated ability to work independently as well as in a team setting.
• Effective interpersonal skills and professionalism.
• Demonstrated ability to maintain confidentiality.
• Experience in process improvement or business operations improvement.
• Demonstrated understanding of the value of higher education as described in the BC Vision, Core Values, and Mission statements.
• Ability to work occasional early mornings, evenings and weekends as needed.

Preferred Qualifications  

• Bachelor's degree.
• Demonstrated understanding of what the Bellevue College Foundation does and how it supports BC students.
• Demonstrated advanced skills in Blackbaud Raiser's Edge CRM.
• Experience working with Event Management software, Greater Giving.
• Experience working in higher education advancement.
• Experience working with data uploads and downloads into and out of a CRM.
• Experience performing CRM maintenance and process improvements
  
   

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

 Applications received by 03/26/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
• Complete Job Questionnaires if applicable

Contact: 

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu 

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