Academic Operations Specialist (Project) Job Listing at Bellevue College in Bellevue, WA (Job ID 14504)

Description

Position Summary  

This position, as part of a team, handles the scheduling for all departments/divisions within the Academic Affairs office, under the supervision of the Director of Academic Operations. This position will assist in streamlining workflows and processes' centralization across academic divisions and campus departments. This position will also assist with recording curricular changes and processing stipends and releases. 

This is a temporary project position and expected to end on 06/30/2025. The position could become permanent should funding become available. 

Pay, Benefits & Work Schedule  

Position Salary Range: $45,900/year - $61,296/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

The Division of Academic Affairs at Bellevue College is dedicated to fostering an inclusive, student-centered, and innovative learning environment. Guided by our commitment to teaching excellence, equity, and social justice, we collaborate across the institution to deliver accessible and transformative academic programs. Our division prioritizes student success and advocates for historically marginalized groups, ensuring that our policies and practices reflect our values of equity, integrity, and service leadership. Through partnership with faculty, staff, and the broader community, we strive to empower students to create a more just and equitable world.

Essential Functions  

Class Building

• Build classes
• Troubleshooting class build errors
• Create Enrollment Requirement Groups and add to the linked classes
• Add appropriate footnotes
• Add Inclusive Access fees (digital materials) as per coordination with the Bookstore
• Update class information as instructors and modalities change, classes are canceled, etc.
• Run and generate accurate quarterly enrollment reports
• Add correct assignment types
• Add correct EMPL RECD (or make sure Director of Operations knows new record is needed)
• Modify Instructor/Advisor table as needed
• Communicate notifications of class cancellations to students via ctclink
• Request canvas /course mergers
• Reserve classrooms for in-person class meetings
• Troubleshoot issues associated with the class building and Canvas integration and work with the Director of Academic operations to escalate to SBCTC if necessary

Faculty Workload and Stipends Processing

• Run FWL (Faculty Workload) calculations
• Request new employee records. Reconcile employee records and correct misused combo codes if any
• Code and process faculty contracts in ctclink for part-time, moonlight and special assignments for faculty
• Discern faculty load levels, code, and process accordingly. This includes troubleshooting individual cases to ensure faculty are accurately compensated
• Track Annualized Associate and part-time faculty loads
• Process stipends if requested/authorized
• Back up for Director of Academic Operations for FWL-related situations
• Build releases/all stipends under guidance of Director of Academic Operations
• Generate quarterly contracts for Academic Success Center Tutors
• Contribute to centralization and standardization of administrative procedures tied to faculty contracts
• Run regular reports to identify and address the errors
• Troubleshoot issues associated with the faculty workload and work with the Director of Academic operations to escalate to SBCTC (Washington State Board of Community and Technical Colleges) if necessary

Curricular Changes Recording

• Actively engage in the work other Academic Affairs Office members on the annual basis to process curricular changes with numerous systems of record

Fees Audit

• Run queries on a regular basis to ensure sections' fees get assessed properly and post changes as necessary
• Ensure catalog level fees, sections' level fees, course list level fees and term fees get properly disclosed to the students
• Troubleshoot issues associated with the fees and work with the Director of Academic Operations to escalate to SBCTC if necessary
• Perform other Duties as Assigned

Minimum Qualifications  

• Bachelor's degree, or any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis 
• Knowledge or experience working in database
• Effective written, verbal, listening, communication, and problem-solving skills 
• Effective ability to manage and prioritize tasks while meeting competing deadlines
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment, including skills in fostering a climate of equity and belonging through multicultural awareness and competence
• Demonstrated experience collaborating with multiple stakeholders 
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, and SharePoint)

 

Preferred Qualifications  

• Experience building classes and/or experience with Faculty Workload in ctcLink 
• Experience with PeopleSoft 

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 12/27/2024 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please describe your experience working with people of diverse social identifies (race, gender, gender identity, sexual orientation, class, ability status, etc.) and/or engaged in conversations about equity. Please also provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity, equity, and inclusion. Please provide your statement in the required question on the application; you may also upload as a supplemental material.
• Complete the Job Questionnaires if applicable

Contact: 
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at jobs@bellevuecollege.edu

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . 

 Apply on company website