Description
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. HUNGER RELIEF PROGRAM INVENTORY SPECIALIST Job Location: Division of Community Assistance and Development (DCAD)
1789 West Jefferson Street, Phoenix, Arizona 85007
www.azdes.gov Posting Details: Salary: $46,254 - $56,534
Grade: 19
Closing Date: January 13, 2025 Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come Join the DES Team!
The Department of Economic Security, Office of the Director (OOD) / Division of Community Assistance and Development (DCAD) is seeking an experienced and highly motivated individual to join our team as a Program Project Specialist 2 (Hunger Relief Program Inventory Specialist). Under the general direction of the Hunger Relief Program Manager, the Program Project Specialist 2 provides technical guidance and administrative expertise to agency staff and/or community organizations in the allocating, ordering, tracking, storing, distribution, oversight, and monitoring of a variety of commodities of over $60 million in USDA food commodities in the area of assignment.
This position may offer the ability to work remotely within Arizona based upon the department's needs and continual meeting of expected performance measures.
The state of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Essential Responsibilities include but are not limited to:
• Coordinate with United States Department of Agriculture (USDA) on funding amounts available for commodities for The Emergency Food Assistance Program (TEFAP) and Commodity Senior Food Program (CSFP). Allocate and manage USDA funding for TEFAP commodities to Regional Food Banks (RFBs) on a quarterly basis.
• Project USDA commodity orders each month for CSFP allocated caseload to ensure proper commodities are available at RFBs for food box delivery for CSFP clients based on the distribution list made available by USDA.
• Track and monitor all truckloads deliveries submitted in the Coordinated Hunger Relief in-box, receive confirmation from RFBs and submit information into USDA system within 24 hours of receipt of a delivery to a RFB. Monitor and track monthly reports on inventory counts to ensure federal regulations are met. Submit required reports described in hob summary.
• Coordinate, create and deliver training for RFBs and Distribution Sites (over 600 sites) on inventory processes and procedures to ensure federal regulations are met. May have contact with vulnerable adults and children.
• Conduct desk and on-site monitoring of federal regulations of RFBs on inventory at their warehouses and distribution sites throughout the state, monitor inventory procedures to ensure allocation of commodities are being distributed equitably throughout their service area. Travel is required.
Knowledge of:
• Federal USDA. Emergency Food Assistance Program and financial, programmatic and operational requirements.
• General administrative services pertaining to planning, fiscal, budget control and program management.
• Appropriate data gathering, summarization methods and report preparation.
• Customer service relations and monitoring community-based contract
Skill in:
• Presenting information and ideas clearly and effectively, both orally, and in writing.
• Listening to others as well as suggestions made.
• Maintaining complex record keeping systems and development of associated forms.
• Using Google Suite, Microsoft Office Suite programs, Outlook, Word, and Excel.
• Excellent oral/written communication.
• Prioritizing and organization.
• Multi-tasking.
• Excellent customer service.
Ability to:
• Analyze and evaluate data and situations.
• Maintain databases, spreadsheets and word documents.
• Draft and write reports and make recommendations.
• Maintain professional interpersonal relationships within and outside of the agency.
• Complete projects within given time frames.
The ideal candidate for this position will have:
• N/A
• Employee shall obtain and maintain a valid Level One fingerprint clearance card issued pursuant to A.R.S § 46-141.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
• If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement:State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
For questions about this career opportunity, please contact Benson Walker at (480)318-4150 or email Bensonwalker@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (480) 318-4150. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
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