Description
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. CONTRACTS & PURCHASING MANAGER Job Location: Division of Child Support Services (DCSS)
1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $72,000 - $85,000
Grade: 23
Closing Date: October 9, 2024 Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come Join the DES Team!
The DES, Division of Child Support Services (DCSS) is seeking an experienced and highly motivated individual to join our team as a Contracts & Purchasing Manager (Procurement Services Supervisor). This position manages the division's Contracts and Purchasing Unit responsible for the timeliness, accuracy, and quality of all aspects in managing division contracts and purchasing products, including but not limited to statewide agreements, contracts, memorandums, purchase requisitions, and invoices.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:Essential Duties and Responsibilities include but are not limited to:
- Provide direct oversight to staff in carrying out a variety of contractual and purchasing related tasks.
- Draft contract actions, develop statements/scope of work, contractual terms and conditions, and Requests for Proposal (RFP) documents.
- Participate in vendor evaluation and negotiation activities.
- Serve as the main liaison between the Division, the Office of Procurement (OP), and the Office of Accounting on contract-related activities.
- Compile data, develop and compose a variety of reports on agency activities, functions, trends, conditions or volume of specific occurrences, as mandated or determined by State or Federal requirements.
- Collaborate with Federal, State and Local organizations and individuals to ensure the division is in compliance with established contractual, procurement, and accounting standards and assurances appropriate to the areas of responsibility.
Knowledge of:
- Federal, State, Department, and Division laws, statutes, rules, regulations, policies, and procedures pertaining to governing contractual agreements and purchasing.
- Leadership principles and practices, and team building methodologies.
-Communication, conflict resolution, mediation and collaboration techniques.
- Effective oral and written communication.
Skills in:
- Applying principles and practices of work leadership and management.
- Building and maintaining professional relationships.
- Negotiate contracts, identify and analyze relevant issues and use judgment to determine and apply the appropriate remedies.
- Public speaking and dealing professionally with officials and other agencies.
- Critical thinking, analytical, and detail oriented.
Ability to:
- Manage and motivate staff with diverse skills, educational and cultural backgrounds.
- Efficiently control contract management work product, operations, quality and timeliness of work products.
- Interpret laws, rules, regulations, contracts, agreements, memos, and procurement vehicles.
- Engage in verbal and written, internal and external inquiries with tact, diplomacy, accuracy, appropriateness, and timely information.
The ideal candidate for this position will have:
- A Bachelor or Master's degree in business, public administration, management, contracts or related fields OR
- Three (3) plus years procurement experience for the State of Arizona or in the Private Sector.
- Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
- Arizona Level One Fingerprint Clearance Card.
- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
For questions about this career opportunity, please contact Jeremy Einwalter at (480) 640-8919 or JEinwalter@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-8900. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
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